Assistant, Administrative-I

simon; Katy (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Simon in Katy, TX is seeking an office administrator to support mall management with essential office services.

The role covers accounts payable/receivable, leasing coordination, marketing support, and general admin tasks, requiring 2-4 years experience and proficiency in Microsoft Office and ERP systems.

Join a busy retail property team and contribute to budgets, contracts, and daily operations.

Qualifications

• 2-4 years administrative office experience in a fast-paced environment.
• Knowledge of administrative and clerical procedures, customer service principles and practices.
• Aptitude for understanding financial reports and extracting information.
• Strong verbal and written communication; detail-oriented.
• Proficient with Microsoft Office, JD Edwards, and OneWorld.

Responsibilities

• Support the property's financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds
• Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance
• Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent
• Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed
• Provide general administrative support and projects as directed

Skills

Admin office experience

Customer service

Communication

Organization

Clerical procedures

Financial reports

Web-based input software

Education

High School Diploma or equivalent

Some college or professional school

Tools

Microsoft Office

JD Edwards

OneWorld

Web-based input software

Job description

Job Location:

Katy Mills

PRIMARY PURPOSE:

This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator.

PRINCIPAL RESPONSIBILITIES:

• Support the property's financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds
• Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance
• Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent
• Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed
• Provide general administrative support and projects as directed

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent. Some college or professional school preferred
• 2-4 years administrative office experience in a fast paced environment
• Knowledge of administrative and clerical procedures, customer service principles and practices
• Aptitude for understanding financial reports and extracting information
• Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software
• Effective verbal and written communication
• Strong organizational and interpersonal skills with attention to detail
• Ability to prioritize, coordinate, multi-task and demonstrate initiative