Assistant, Administrative-I

Simon Property Group; Atlanta (GA); On-site; USD 40,000 - 55,000; Full time

Job summary

Simon Property Group at Phipps Plaza in Atlanta seeks an organized administrative professional to support mall management and office operations. The role covers financial duties, vendor coordination, and general clerical tasks to keep the property running smoothly.

You will handle accounts payable/receivable, budgeting, contract prep, and inventory, while assisting with leasing milestones and marketing events. Strong MS Office skills and reliability are essential.

Qualifications

• High school diploma or equivalent; some college or professional school preferred.
• 2-4 years administrative office experience in a fast paced environment.
• Knowledge of administrative and clerical procedures, customer service principles and practices.
• Aptitude for understanding financial reports and extracting information.
• Strong working knowledge of MS Office, JD Edwards, OneWorld and Web-based input software.
• Effective verbal and written communication.
• Strong organizational and interpersonal skills with attention to detail.
• Ability to prioritize, coordinate, multi-task and demonstrate initiative.

Responsibilities

• Support the property's financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds
• Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance
• Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent
• Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed
• Provide general administrative support and projects as directed

Skills

Microsoft Office

JD Edwards

OneWorld

Web-based input software

Verbal and written communication

Organizational skills

Interpersonal skills

Prioritization and multi-tasking

Financial report understanding

Education

High school diploma or equivalent; some college preferred

Tools

Microsoft Office

JD Edwards

OneWorld

Web-based input software

Job description

Job Location:

Phipps Plaza

PRIMARY PURPOSE:

This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator.

PRINCIPAL RESPONSIBILITIES:

The successful candidate’s responsibilities will include, but not be limited to:

• Support the property's financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds
• Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance
• Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent
• Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed
• Provide general administrative support and projects as directed

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent. Some college or professional school preferred
• 2-4 years administrative office experience in a fast paced environment
• Knowledge of administrative and clerical procedures, customer service principles and practices
• Aptitude for understanding financial reports and extracting information
• Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software
• Effective verbal and written communication
• Strong organizational and interpersonal skills with attention to detail
• Ability to prioritize, coordinate, multi-task and demonstrate initiative