ADMIN ASSISTANT / FRONT DESK in KATY 11AM-3:30PM

LiuGong North America; Katy (TX); On-site; USD 28,929 - 31,684; Part time

Job summary

LiuGong North America in Katy is seeking an Admin Assistant / Front Desk for a long-term part-time contract. Hours are 11:00 AM–3:30 PM or 9:00 AM–1:30 PM, Monday to Friday, with an in-office, non-remote setup.

Strong Excel and Microsoft Teams skills are required to manage front desk duties, mail, invoices, and office coordination. Responsibilities include coordinating meetings, updating charts with Visio, preparing reports in PowerPoint/Excel, data entry, and maintaining office supplies and

Qualifications

• Must have above-average Excel and Microsoft Teams skills.
• Able to organize, manage multiple tasks, and maintain professional front desk operations.
• Part-time contract position with daytime hours (11:00–15:30 or 9:00–13:30).

Responsibilities

• Answer, screen, and direct incoming phone calls.
• Organize and schedule meetings, interviews, and appointments; order and set up lunch.
• Assist with other admin projects as needed.
• Maintain supplies inventory and place orders for supplies.
• Update Organization Chart using Visio (Visio knowledge a plus).
• Compile reports using PowerPoint and Excel; data entry and maintenance of files.

Skills

Excel

Microsoft Teams

Visio

PowerPoint

Tools

Microsoft Visio

PowerPoint

Job description

ADMIN ASSISTANT / FRONT DESK – LONG TERM PART TIME CONTRACT POSITION in KATY OFFICE WITH HOURS 11AM-3:30 PM or 9AM - 1:30PM, Monday to Friday .

Great opportunity in Katy office (not remote or hybrid)

Must have above-average Excel and Microsoft Teams skills

Hourly Rate $21 - $23 DOE

SUMMARY

This role has a variety of duties from maintaining a professional front desk environment, coordinating office activities, managing mail, invoices, correspondence, and supporting Front Desk and other projects. Note that the phone duties are a small/de minimis as phone rarely rings. Candidate must be reliable and able to work the hours assigned, and possess strong organizational skills, as well as ability to resolve matters that arise. Attention to detail, and the ability to manage multiple priorities while delivering excellent customer service. Must be able to resolve issues with high level of customer service attitude.

SPECIFIC RESPONSIBILITIES

• Answer, screen, and direct incoming phone calls
• Organize and schedule meetings, interviews, and appointments; order & set up lunch
• Assist with other admin projects as needed
• Maintain supplies inventory by checking stock to determine inventory level; anticipate needed supplies; place and expedite orders for supplies; verify receipt of supplies
• Update Organization Chart using Visio. (Knowledge of and experience with Microsoft Visio is a plus)
• Compile reports for management team/meetings using PowerPoint and Excel (Knowledge is required)
• Data Entry
• Maintain reception area, kitchen, employee breakroom and office supply room
• Receive, sort, and deliver mail
• Enter invoices in internal platform
• Ensure operation of equipment by completing preventative maintenance requirements; call for repairs; maintain equipment inventories; evaluate equipment and techniques
• Contribute to team goals by accomplishing related duties as needed
• May cross train to perform other duties

Agency Notice: Our company does not accept unsolicited resumes from search firms, staffing agencies, or fee-based recruiters. Resumes submitted without a current, signed service agreement will be considered our property, and no placement fee or other compensation will be owed should we hire the candidate.