Assistant, Administrative-I

simon; Atlanta (GA); On-site; USD 42,000 - 62,000; Full time

Job summary

Simon Mall Management in Atlanta is seeking an organized administrative professional to support office operations at Phipps Plaza. You will assist with financial processes, vendor communications, and daily tasks to keep the property running smoothly.

The role emphasizes accuracy, strong communication, and the ability to prioritize multiple tasks, from handling accounts and budgets to coordinating leasing activities and marketing support, in a fast-paced retail environment.

Qualifications

• High school diploma or equivalent; some college preferred.
• 2–4 years of administrative office experience in a fast-paced environment.
• Knowledge of administrative and clerical procedures and customer service practices.
• Aptitude for understanding financial reports and extracting information.
• Strong proficiency in Microsoft Office, JD Edwards, OneWorld, and web-based tools.
• Excellent verbal and written communication; detail-oriented and organized.

Responsibilities

• Support Accounts Payable/Receivable, procurement card, petty cash, budgets, CTI, contract preparation; bank reconciliation handled by HO.
• Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proofs of performance.
• Coordinate short-term leasing tracking and milestones; update SLIM or One World; process monthly rent, tenant sales, and overage rent.
• General office tasks: ordering supplies, maintaining inventory, drafting documents; HR admin as needed.
• Provide general administrative support and projects as directed.

Skills

Administrative support

Office software

Communication skills

Organization & detail

Financial report understanding

Education

High school diploma or equivalent

Some college preferred

Tools

JD Edwards

OneWorld

Microsoft Office

Web-based input software

Job description

Job Location: Phipps Plaza

PRIMARY PURPOSE:

This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator.

PRINCIPAL RESPONSIBILITIES:

• Support the property's financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds
• Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance
• Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent
• Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed
• Provide general administrative support and projects as directed

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent. Some college or professional school preferred
• 2-4 years administrative office experience in a fast paced environment
• Knowledge of administrative and clerical procedures, customer service principles and practices
• Aptitude for understanding financial reports and extracting information
• Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software
• Effective verbal and written communication
• Strong organizational and interpersonal skills with attention to detail
• Ability to prioritize, coordinate, multi-task and demonstrate initiative