Administrator, Office

simon; Reno (NV); On-site; USD 50,000 - 70,000; Full time

Job summary

simon seeks an Office Manager to support the Meadowood Mall center management team. The role emphasizes independent prioritization, task planning, and timely completion of administrative duties under the General Manager's guidance.

Core duties include AP/AR, lease administration in Salesforce, fleet management, document control, and payroll processing for hourly staff. Strong communication and organizational skills are essential in a fast-paced environment.

Qualifications

• High school diploma or equivalent; some college preferred.
• 3–5 years of administrative office experience in a fast-paced environment.
• Supervisory and coaching skills with the ability to delegate tasks.
• Knowledge of administrative procedures and customer service.
• Aptitude for understanding financial reports and data extraction.
• Accounts Payable/Receivable background using Yardi.
• Proficient with Microsoft Office, Salesforce and web-based software.
• Strong communication, organization and interpersonal skills.
• Ability to multi-task and prioritize with initiative.

Responsibilities

• Provide administrative support to center management and staff.
• Responsible for AP/AR, procurement card and petty cash; assist budgeting and forecasting.
• Coordinate lease administration in Salesforce; process rent, tenant sales, and related docs.
• Administer Fleet Management: PIN maintenance and vehicle records.
• Create and maintain documents for capital and operational service agreements.
• Draft reports and maintain company policies; update Management Team on procedures.
• If applicable, support marketing events, collateral, and sponsorships.
• If applicable, assist hiring/training of Admin staff and payroll processing for hourly employees.

Skills

Administrative experience

Supervisory skills

Time management

Customer service

Communication skills

Education

High school diploma or equivalent

Some college or professional school

Tools

Yardi

Microsoft Office

Salesforce

Web-based input software

Job description

Job Location:

Meadowood Mall

Primary Purpose:

This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner.

Principal Responsibilities:

• Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner
• Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center
• Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents
• Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms
• Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents
• Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures
• If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales
• If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation
• If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent. Some college or professional school preferred
• 3-5 years of administrative office experience (office management preferred) in a fast-paced environment
• Supervisory and coaching skills with the ability to delegate tasks
• Knowledge of administrative procedures, customer service principles and practices
• Aptitude for understanding financial reports and extracting information
• Accounts Payable and Receivable background using systems such as Yardi
• Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software
• Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers
• Effective verbal and written communication
• Strong organizational and interpersonal skills with attention to detail
• Ability to prioritize, coordinate, multi-task and demonstrative initiative