Motion Picture Media Finance - Assistant

CAA Club Group; Los Angeles (CA); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Benefits

Discretionary bonus

Job summary

Creative Artists Agency (CAA) is seeking an Assistant to support an agent in our Media Finance Group in Los Angeles. This role will work across packaging, financing, and sales of independent films, documentaries, and docuseries.

You will collaborate with filmmakers, producers, financiers, distributors, and buyers, while handling heavy phones and emails, scheduling travel, and managing multiple time-zones. This desk offers exposure to both creative and commercial sides of the business.

Qualifications

• Minimum of 10 months of professional administrative or equivalent experience.
• Ability to work well in fast-paced environments; meet tight deadlines; manage multiple projects and priorities.
• Attention to detail, strong organization and problem-solving skills.
• Strong interpersonal and written and verbal communication skills, plus confidentiality.
• Proficiency with Microsoft Office, especially Word, Excel and Teams.

Responsibilities

• Manage administrative duties including handling heavy phones and emails, client calendar management, booking reports, preparing expense reports, updating contracts, scheduling travel and general office management tasks.
• Serve as the first point of contact with clients, Agents and Network/Studio Executives.
• Track clients, potential clients projects and financiers.
• Assist with special projects, research, flagging trades, news and compiling information as needed.
• Stay up to date on current events within the entertainment landscape, especially as it relates to Motion Pictures and Television.

Skills

Administrative experience

Microsoft Office

Communication skills

Confidentiality

Team oriented

Education

BA/BS from an accredited University or College preferred

Tools

Word

Excel

Teams

Job description

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on‑air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

Job Description

The Role

We are looking for an Assistant to support an agent in our Media Finance Group in Los Angeles. This particular assistant will work across the packaging, financing, and sales of independent films, documentaries, and docuseries. This business involves working closely with filmmakers, producers, financiers, distributors, and buyers throughout every stage of a project, from development and packaging through festival strategy, sales, and distribution. The office’s primary responsibility is to help package, finance, and sell films outside of the studio system, and is heavily involved in film sales across all the major festivals such as Cannes, Sundance and Toronto. The ideal candidate will have a passion for film and curiosity for how films are developed, financed, and sold. Additionally, the Assistant is administratively capable of handling a high volume of tasks, across multiple time‑zones, with the ability to clearly communicate with the agent, clients, and peers. This is a great desk to learn the independent film business from both the creative and commercial sides, while gaining exposure to filmmakers, production companies, buyers, financiers, and distributors.

Responsibilities

• Manage administrative duties including handling heavy phones and emails, client calendar management, booking reports, preparing expense reports, updating contracts, scheduling travel and general office management tasks
• Serve as the first point of contact with clients, Agents and Network/Studio Executives
• Track clients, potential clients projects and financiers
• Assist with special projects, research, flagging trades, news and compiling information as needed
• Stay up to date on current events within the entertainment landscape, especially as it relates to Motion Pictures and Television

Qualifications

• Minimum of 10 months of professional administrative or equivalent experience
• Ability to work well in fast‑paced environments; meet tight deadlines; lead multiple projects and expectations; maintain a sharp focus while handling competing priorities; ability to work well under pressure
• Attention to detail, strong organization and problem‑solving skills are a must
• Strong interpersonal and communication skills, both written and verbal, while understanding the importance of maintaining confidentiality
• Strong command of the Microsoft Office suite, especially Word, Excel and Teams
• Ability to anticipate needs and execute time‑sensitive matters
• Team oriented and able to communicate and collaborate with employees at all levels
• Adept at quickly learning new processes, technology, and ability to assimilate oneself and become familiar with existing systems

Education

• BA/BS from an accredited University or College preferred

Location

On‑Site in Los Angeles, CA, United States

Compensation

The base hourly rate for this position is in the range of $20.00-22.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.