Assistant

Berkshire Hathaway HomeServices PenFed Realty; Bon Air (VA); On-site; USD 36,000 - 54,000; Full time

Job summary

Berkshire Hathaway HomeServices PenFed Realty is seeking a full-time on-site Assistant in Bon Air, VA. You will support real estate professionals and leadership with daily administrative tasks, manage calendars, prepare documents, and coordinate listings.

You will engage with clients and visitors, maintain files, and help with marketing materials and CRM data entry. The role requires strong organizational, communication, and data-entry skills, plus proficiency with Microsoft Office or Google

Qualifications

• Calendar management, document preparation, and accurate data entry.
• Professional communication with clients, agents, and team members.
• Proficiency with office software and ability to learn real estate and CRM systems.
• Customer service mindset with discretion handling sensitive information.
• Experience in an office, administrative, or real estate support role.
• High school diploma or equivalent; postsecondary education is a plus; on-site full-time in Bon Air, VA.

Responsibilities

• Schedule appointments and manage calendars.
• Prepare documents and presentations for listings and transactions.
• Answer and route phone calls; greet clients and visitors.
• Maintain files and records with accuracy.
• Assist with listing paperwork and transaction coordination.
• Enter data into real estate and CRM systems.
• Update property information and marketing materials.
• Support marketing, social media posts, and open houses.
• Collaborate with team to ensure smooth office operations and confidentiality.

Skills

Calendar management

Document preparation

Data entry

Professional communication

Office software proficiency

Education

High school diploma or equivalent

Postsecondary education a plus

Tools

Microsoft Office

Google Workspace

CRM systems

Job description

Company Description Berkshire Hathaway HomeServices PenFed Realty is a full-service real estate company with more than 2,000 real estate professionals across over 50 offices, helping clients buy and sell homes throughout multiple states. As a wholly owned subsidiary of PenFed Credit Union, the company benefits from strong financial backing and the respected Berkshire Hathaway HomeServices brand. This combination has driven significant growth across the Mid-Atlantic and other regions, positioning the brokerage among the top one percent of real estate firms nationwide. The company offers comprehensive services including luxury properties, vacation homes, new construction, corporate relocation, and a national referral network. Berkshire Hathaway HomeServices PenFed Realty provides equal housing opportunities and maintains a strong presence in Virginia, with corporate offices in Alexandria, VA.

Role Description This is a full-time, on-site Assistant role based in Bon Air, VA. The Assistant will support real estate professionals and office leadership with daily administrative tasks, including scheduling appointments, managing calendars, and preparing documents and presentations. Responsibilities include answering and routing phone calls, greeting clients and visitors, maintaining files and records, and assisting with listing paperwork and transaction coordination. The role may also involve data entry into real estate and CRM systems, updating property information, and helping with marketing materials, social media posts, and open house preparation. The Assistant will collaborate with team members to ensure smooth office operations, provide timely client service, and uphold company standards for professionalism and confidentiality.

Qualifications

• Candidates should possess strong administrative and organizational skills, including calendar management, document preparation, and accurate data entry.
• Candidates should possess solid communication skills, with the ability to interact professionally with clients, agents, and team members in person, by phone, and in writing.
• Candidates should possess basic technology skills, including proficiency with office productivity software (e.g., Microsoft Office or Google Workspace) and the ability to learn real estate and CRM systems.
• Candidates should possess customer service skills, including a client-focused mindset, attention to detail, and the ability to handle sensitive information with discretion.
• Relevant qualifications include prior experience in an office, administrative, or real estate support role; a high school diploma or equivalent (postsecondary education is a plus); and the ability to work on-site full time in Bon Air, VA.
• Additional beneficial qualifications include familiarity with real estate transactions or terminology, experience supporting sales or marketing activities, and strong time management in a fast-paced environment.