Assignment Support Coordinator- Bedrock

Nes-Internal; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Charity day

Volunteer opportunities

PTO 22 days

Bank holidays

Festive shutdown

Onsite gym

Training plan

Life insurance

Medical coverage

Dental & Vision

Inclusive culture

Team events

Job summary

NES Fircroft is seeking a diligent contractor onboarding & support professional in Houston to oversee pre-mobilization tasks, coordinate with vendors for medicals and background checks, and manage end-to-end onboarding lifecycle.

You will maintain records, ensure timely approvals, and communicate effectively with contractors and internal teams while staying updated on policy changes and legislation across regions.

Qualifications

• Industry Experience – Background in onboarding, compliance, or contractor support. Experience managing background checks, drug screens, and E-Verify is a plus.
• Strong written and verbal communication skills with a confident, outgoing personality.
• Meticulous and organized, with a proven ability to manage sensitive information and meet deadlines.
• Thrives in a collaborative environment but can work independently and take initiative.
• Comfortable navigating policies, procedures, and compliance requirements.
• Passionate about delivering a high-quality experience to contractors and internal stakeholders.

Responsibilities

• Oversee contractor onboarding & support, ensuring tasks are completed accurately, compliantly, and on time.
• Track placement lifecycle progress using Bullhorn and internal systems with up-to-date records and timely approvals.
• Coordinate with external providers to arrange medical evaluations, background checks, and safety training sessions.
• Build strong rapport with contractors and provide ongoing support throughout assignments.
• Stay informed of process updates and client requirements and monitor country-specific legislation.

Skills

Industry experience

Communication

Detail-oriented

Team player

Process-focused

Customer service mindset

Job description

What You’ll Be Doing:

• Contractor Onboarding & Support – Oversee pre-mobilization activities, ensuring all onboarding tasks are completed accurately, compliantly, and on time.
• Process Coordination – Track placement lifecycle progress using Bullhorn and internal systems, maintaining up-to-date records and ensuring timely approvals.
• Vendor Collaboration – Coordinate with external providers to arrange medical evaluations, initiate background checks, and schedule safety training sessions.
• Relationship Management – Build strong rapport with contractors, providing clear communication and ongoing support throughout their assignment.
• Compliance & Legislation Awareness – Stay informed of process updates, client requirements, and relevant country-specific legislation.
• Mailbox & Query Management – Prioritize and respond to queries from the shared mailbox, ensuring timely resolution and documentation.
• Team Collaboration – Work closely with internal teams to meet client demands and maintain consistency of service across disciplines.
• Offboarding Oversight – Manage the offboarding process by deactivating accounts and reducing risk exposure through timely action.
• Reporting & Monitoring – Present weekly compliance reports, track onboarding status, and address issues in collaboration with recruitment consultants.
• Drug Screening Coordination – Conduct monthly monitoring of random drug screenings, ensuring full compliance with company policy.
• Audit Support – Assist with internal and external audits by gathering and distributing required documentation promptly.
• Contractor Assistance – Provide ongoing support to contractors, resolving portal issues, clarifying onboarding steps, and updating personal information.

What We’re Looking For:

• Industry Experience – Background in onboarding, compliance, or contractor support. Experience managing background checks, drug screens, and E-Verify is a plus.
• Communication Pro – Strong written and verbal communication skills with a confident, outgoing personality.
• Detail-Oriented – Meticulous and organized, with a proven ability to manage sensitive information and meet deadlines.
• Team Player – Thrives in a collaborative environment but also capable of working independently and taking initiative.
• Process-Focused – Comfortable navigating policies, procedures, and compliance requirements.
• Customer Service Mindset – Passionate about delivering a high-quality experience to contractors and internal stakeholders.

Why NES Fircroft?

• Financial Stability– Competitive salary
• Giving Back– One paid charity day annually, plus regular volunteer opportunities.
• Time Off– 22 PTO days (increasing with tenure), 10 paid bank holidays, and a festive shutdown (closed from Christmas to the new year).
• Health & Wellness – free onsite gym.
• Career Growth– Full training plan and clear progression pathways.
• Comprehensive Benefits– Life insurance from day one, 100% medical coverage, plus dental and vision options.
• Inclusive Culture – A welcoming, accessible workplace that values diversity and collaboration.
• Team Atmosphere – A fun, dynamic environment with regular team events and knowledge sharing.

Who we are:

NES Fircroft is not just another recruitment agency. We’re a powerhouse in the engineering sector, dedicated to matching top talent with top-notch companies. We’re all about innovation, growth, and a little bit of fun along the way!

Accessibility & Inclusion:

We’re committed to creating an inclusive workplace. Our office is designed with accessibility in mind, and we welcome applications from individuals with disabilities and those who are neurodiverse. If you have specific needs or require adjustments during the recruitment process, please let us know — we’re here to support you.

At NES Fircroft, we don’t just support contractors—we empower careers. Join us and help shape the future of workforce excellence across the energy sector.

NES Fircroft – Empowering with Energy!