Office Coordinator - Houston

Nes-Internal; Houston (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

22 PTO days

Paid holidays (10)

Onsite gym access

Festive office shutdown

Job summary

NES Fircroft is seeking an Office Coordinator in Houston to oversee day-to-day office operations, welcome visitors, coordinate events, and support facilities. You will be the face of the Houston office, ensuring a professional, organized environment and a positive workplace experience.

The role involves coordinating meetings, handling admin tasks, managing vendors, and contributing to employee engagement and safety initiatives.

Qualifications

• Administrative experience in office administration, reception, or coordination.
• Strong organization and time-management skills.
• People-focused, service-oriented approach.
• Excellent verbal and written communication.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Professionalism and discretion with confidential information.

Responsibilities

• Maintain a welcoming, organized office and manage supplies and facilities.
• Welcome visitors, manage access, and ensure positive experiences.
• Provide day-to-day administrative support including shipping, meetings, and expense reconciliation.
• Coordinate meeting room bookings, catering, and company events.
• Serve as main contact for building management and vendors.
• Support employee engagement and culture initiatives.
• Coordinate safety audits and communicate safety updates.

Skills

Admin Experience

Organization Skills

People Focus

Communication

Technology Skills

Discretion

Job description

OfficeCoordinator

Location:Houston,Texas

Doyouwanttobethepersoneveryonecanrelyoninafast-pacedofficeenvironment?JoinusasanOfficeCoordinatorandhelpensureeverythingrunssmoothlybehindthescenes.

AsthefaceofourHoustonoffice,youwillplayakeyroleinmaintainingitsday-to-dayoperations fromwelcomingvisitorsandsupportingnewhirestocoordinatingevents,managingfacilities,andcreatingapositiveworkplaceexperience.Ifyouareproactive,organized,andenjoyworkingwithpeople,thiscouldbetheperfectopportunityforyou.

WhatYou'llBeDoing:

• OfficeManagement -Maintainawelcoming,professional,andwell-organizedofficeenvironment,ensuringsupplies,facilities,andcommonareasareconsistentlymaintainedtoahighstandard.
• FirstImpressionsMatter-Welcomevisitors,contractors,andnewemployees,manageofficeaccess,andensureallguestsreceiveaprofessionalandpositiveexperience.
• AdministrativeSupport-Provideday-to-dayadministrativeassistance,includingshippinganddeliveries,businesscards,meetingcoordination,expensereconciliation,andgeneralofficesupport.
• Meeting&EventCoordination-Managemeetingroombookings,coordinatecatering,andsupportcompanyevents,celebrations,employeerecognitionactivities,andengagementinitiatives.
• Vendor&FacilitiesManagement-Actasthemainpointofcontactforbuildingmanagementandexternalvendors,coordinatingmaintenancerequests,officepurchases,andserviceproviders.
• EmployeeEngagement&Culture-SupportourBelongprogrammebyhelpingdeliverwellbeinginitiatives,officeevents,volunteeractivities,andculture-focusedexperiences.
• OfficeSafetySupport-Workalongsideinternalsafetyteamstocoordinatetraining,supportofficeaudits,andcommunicatebuildingandsafetyupdatestoemployees.

ExperienceRequired:

• AdministrativeExperience-Previousofficeadministration,reception,orofficecoordinationexperiencepreferred.
• StrongOrganisationSkills-Excellenttime-managementskillswiththeabilitytoprioritisemultipletaskseffectively.
• People-FocusedApproach-Aprofessional,approachable,andservice-orientedindividualwhoenjoyssupportingothers.
• CommunicationSkills-Strongverbalandwrittencommunicationskillswiththeconfidencetoworkacrossalllevelsofthebusiness.
• TechnologySkills-ProficiencyinMicrosoftOfficeapplications,includingOutlook,Word,Excel,andPowerPoint.
• Professionalism&Discretion-Abletohandleconfidentialinformationwithintegrityandprofessionalism.

WhyNESFircroft?

• FinancialStability-Competitivesalary.
• TimeOff&Wellbeing-22PTOdays(increasingwithtenure),10paidholidays,festiveofficeshutdown,andfreeonsitegymaccess.
• ComprehensiveBenefits-100%medicalcoverage,lifeinsurancefromdayone,plusdentalandvisionoptions.
• CareerGrowth-Structuredtrainingandclearprogressionopportunities.
• GivingBack-Onepaidcharitydayeachyearandregularvolunteeringopportunities.
• TeamCulture-Awelcoming,inclusiveworkplacewithregularteameventsandacollaborativeenvironment.

WhoAreWe?

NESFircroftismorethanarecruitmentagency—weareagloballeaderinengineeringworkforcesolutions,connectingspecialisttalentwithsomeoftheworld'sleadingcompanies.Webelieveininnovation,collaboration,andcreatinganenvironmentwhereourpeoplecanthrive.

NESFircroft–EmpoweringwithEnergy!

AboutUs|MeetOurTeam|FollowUsonYouTube