Asset Recovery Project Coordinator (Hybrid Work)

Glomo; Chicago (IL); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Glomo is seeking a Project Coordinator – Asset Recovery to support planning, coordination, execution, and documentation of ITAD projects in a hybrid office/remote environment.

The role requires strong organization, attention to detail, and the ability to manage multiple projects with customers, operations, and partners. You will ensure schedules, documentation, and compliance are maintained throughout the project lifecycle.

Qualifications

• 2+ years of experience in project coordination, logistics, transportation, ITAD, asset recovery, warehousing, operations, or a related field preferred.
• Strong organizational and project-management skills.
• Ability to manage multiple projects, customers, and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Strong attention to detail and documentation accuracy.
• Comfortable working with spreadsheets, databases, project-management systems, and technology platforms.
• Ability to work effectively across multiple departments and with external service partners.
• Strong problem-solving skills and ability to respond quickly to changing project requirements.
• Ability to work independently while also functioning effectively within a team environment.

Responsibilities

• Coordinate Asset Recovery projects from initial setup through final completion and closeout.
• Review project scope, customer requirements, schedules, locations, equipment quantities, transportation requirements, and special handling instructions.
• Create and maintain project schedules, task lists, project documentation, and internal communication.
• Coordinate activities with internal operations, transportation providers, warehouses, field crews, technicians, recycling partners, and other service providers.
• Confirm resources, equipment, transportation, labor, and site requirements prior to scheduled project activity.
• Track project milestones and identify scheduling conflicts, missing information, or potential service issues.
• Communicate project changes and requirements to all stakeholders.
• Serve as day-to-day coordination contact for assigned customers and projects.
• Provide professional and timely communication regarding project schedules, status, documentation, and exceptions.
• Coordinate site contacts, access requirements, dock schedules, security requirements, certificates of insurance, and other customer-specific requirements.
• Assist Project Managers and Asset Recovery leadership with customer meetings, project updates, and reporting.
• Maintain a strong customer-service mindset and ensure commitments are executed.
• Support accurate tracking of technology assets throughout the recovery and disposition process.
• Ensure required documentation is collected and maintained for each project.
• Assist with tracking serial numbers, asset tags, quantities, pallet counts, shipment information, and final disposition records.
• Maintain chain-of-custody documentation from customer location through transport, processing, disposition, recycling, resale, or other destination.
• Identify discrepancies between expected and actual asset quantities and elevate exceptions promptly.
• Support reconciliation of project records and final asset reporting.
• Schedule and coordinate transportation required for Asset Recovery projects.
• Confirm vehicle requirements, pickup and delivery appointments, site restrictions, loading requirements, and special handling needs.
• Communicate shipment requirements to transportation partners and field operations.
• Track shipments and project activity through completion.
• Assist with delays, missed appointments, damaged assets, documentation discrepancies, or other transportation issues.
• Coordinate multiple locations and shipments for regional or national deployments.
• Maintain complete and accurate electronic project files.

Skills

Organizational skills

Project management

Communication skills

Attention to detail

Documentation accuracy

Spreadsheet proficiency

Cross-functional collaboration

Problem solving

Job description

Glomo is seeking a Project Coordinator – Asset Recovery to support planning, coordination, execution, and documentation of ITAD projects in a hybrid office/remote environment.

The role requires strong organization, attention to detail, and the ability to manage multiple projects with customers, operations, and partners. You will ensure schedules, documentation, and compliance are maintained throughout the project lifecycle.