Asset Management Specialist

The University of North Carolina; Charlotte (NC); On-site; USD 52,000 - 64,000; Full time

Job summary

The University of North Carolina at Charlotte is seeking an Asset Management Specialist to support facility assets, lifecycle data, and warranty programs across campus. You will manage warranties, ensure data integrity in the enterprise asset management system, and support maintenance and engineering units.

The role reports to the Operations Manager and requires a Bachelor’s degree with experience in asset management and Archibus, along with coordinating vendor warranty work and maintaining

Qualifications

• Bachelor’s degree; or equivalent combination of education and experience.
• Two (2) years of experience managing facility assets and warranties in a university environment.

Responsibilities

• Maintain facility asset lifecycle tracking and warranty programs with data integrity.
• Coordinate warranty work and supplier/vendor activities for maintenance.
• Assist with procurement and inventory tasks and manage work order data in Excel and BAS.

Skills

Asset management

Warranty management

Data analysis

Education

Bachelor's degree

Tools

Archibus

Job description

8:00 am – 5:00 pm; Monday – Friday with occasional evening and weekend hours required, as necessary.

Hours per week 40

FLSA Status Exempt

Division

Business Affairs

Department

Facilities Management (Adm)

Work Location

FOPs

Salary Range

$58,000

Primary Purpose of Department

The mission of Facilities Management is to provide a quality learning, research, and living environment for the benefit of students, faculty, staff, and the community by planning, building, operating, and maintaining the campus of the University of North Carolina at Charlotte.

Primary Purpose of Position

This position serves as the Asset Management Specialist and provides assistance in managing overall facility assets, asset lifecycle data, maintenance support programs, and warranty programs. Obtains, manages, and coordinates facility warranties, maintains life-cycle asset tracking, provides support services to maintenance technicians and supervisors, and manages enterprise asset management system data for the use of maintenance and engineering units.

Summary of Position Responsibilities

The Asset Management Specialist maintains overall facility asset lifecycle tracking, warranty programs, and data integrity within the University’s enterprise asset management system (Archibus). Reporting to the Operations Manager, this role gathers warranty and equipment data from internal departments, enforces warranty utilization during maintenance, standardizes metadata according to industry guidelines (COBie/ ISO 14224), and conducts site audits to verify inventory conditions. Additionally, the specialist coordinates vendor warranty work, assists with procurement and inventory tasks, manages work order data using Excel and Building Automation Systems, ensures regulatory compliance, and drafts technical communications for both operational staff and senior leadership.

Bachelor’s degree; or equivalent combination of education and experience. All degrees must be received from appropriately accredited institutions.

Preferred Education, Knowledge, Skills and Experience

• Two (2) years of experience managing facility and facility equipment assets and warranties specifically within a university campus environment.
• Two (2) years of direct experience using the Archibus enterprise asset management system.

Necessary Certifications/Licenses

None specified.

Preferred Certifications/Licenses

None specified.

Contact Information

9201 University City BlvdCharlotte, NC 28223