Asset Management Specialist

University of North Carolina Charlotte; Charlotte (NC); On-site; USD 52,000 - 64,000; Full time

Job summary

University of North Carolina Charlotte is seeking an Asset Management Specialist to support the lifecycle tracking of campus facility assets, warranties, and data integrity within the Archibus system. You will coordinate warranty activities, assist with maintenance data, and work with technicians and supervisors to ensure accurate lifecycle records.

The role reports to the Operations Manager and requires a bachelor's degree (or equivalent) and experience in university facilities management.

Qualifications

• Two or more years of experience managing facility and facility equipment assets and warranties within a university campus environment.
• Two or more years of direct experience using the Archibus enterprise asset management system.

Responsibilities

• Maintain facility asset lifecycle tracking and warranty programs.
• Manage enterprise asset management system data for maintenance and engineering units.
• Coordinate warranty work with vendors and assist with procurement and inventory tasks.

Skills

Asset management

Warranty management

Data tracking

Education

Bachelor's degree or equivalent

Tools

Archibus

Job description

Position Information

Position Number: 009678

Vacancy Open to: All Candidates

Working Title: Asset Management Specialist

Position Designation: EHRA Non-Faculty

Employment Type: Permanent - Full-time

Months per Year: 12

Work Schedule: 8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary.

Hours per week: 40

FLSA Status: Exempt

Division: Business Affairs

Department: Facilities Management (Adm)

Work Location: FOPs

Salary Range: $58,000

Primary Purpose of Department: The mission of Facilities Management is to provide a quality learning, research, and living environment for the benefit of students, faculty, staff, and the community by planning, building, operating, and maintaining the campus of the University of North Carolina at Charlotte.

Primary Purpose of Position: This position serves as the Asset Management Specialist and provides assistance in managing overall facility assets, asset lifecycle data, maintenance support programs, and warranty programs. Obtains, manages, and coordinates facility warranties, maintains life-cycle asset tracking, provides support services to maintenance technicians and supervisors, and manages enterprise asset management system data for the use of maintenance and engineering units.

Summary of Position Responsibilities: The Asset Management Specialist maintains overall facility asset lifecycle tracking, warranty programs, and data integrity within the University's enterprise asset management system (Archibus). Reporting to the Operations Manager, this role gathers warranty and equipment data from internal departments, enforces warranty utilization during maintenance, standardizes metadata according to industry guidelines (COBie/ISO 14224), and conducts site audits to verify inventory conditions. Additionally, the specialist coordinates vendor warranty work, assists with procurement and inventory tasks, manages work order data using Excel and Building Automation Systems, ensures regulatory compliance, and drafts technical communications for both operational staff and senior leadership.

Minimum Education/Experience: Bachelor's degree; or equivalent combination of education and experience. All degrees must be received from appropriately accredited institutions.

Preferred Education, Knowledge, Skills and Experience

• Two (2) years of experience managing facility and facility equipment assets and warranties specifically within a university campus environment.
• Two (2) years of direct experience using the Archibus enterprise asset management system.

Necessary Certifications/Licenses: None specified.

Preferred Certifications/Licenses: None specified.

Posting Open Date: 10/16/2026

Posting Close Date: 10/30/2026

Open Until Filled: No