Capital Asset Accountant

NC State University; Raleigh (NC); Hybrid; USD 63,000 - 66,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Flexible Spending Account

Retirement Programs

Disability Plans

Life Insurance

Accident Plan

Paid Time Off and Other Leave Programs

12 Holidays Each Year

Tuition and Academic Assistance

Childcare benefits

Job summary

NC State University in Raleigh, NC is seeking a Capital Asset Accountant to manage university-owned capital assets throughout their lifecycle. You will serve as the liaison between central finance and campus departments, ensuring accurate tracking, recording, and regulatory compliance.

The role involves asset recording, financial analysis, reconciliations, and support for audits, with opportunities to train campus staff and improve internal controls.

Qualifications

• Bachelor’s degree with 12 accounting coursework or an associate degree with 12 accounting credits or equivalent
• Experience with capital asset management and accounting preferred
• Proficiency in Excel and GAAP knowledge
• Ability to coordinate with campus departments and provide training

Responsibilities

• Capital Asset Recording & Inventory Control: identify, tag, and evaluate equipment for entry into the financial system; monitor asset tagging compliance; oversee annual physical inventory.
• Financial Analysis, Journal Entries & Reconciliation: analyze GL transactions, prepare journal entries for asset life cycle events; reconcile reports with asset systems.
• Compliance, Reporting & Audit Support: ensure accurate reporting for financial statements and federal/state reports; support audits with KPI data.
• Campus Support, Training & Customer Service: act as primary contact for Asset Coordinators; conduct training on asset management policies; assist departments with inventory/admin issues.

Skills

Analytical thinking

Attention to detail

Cross-team collaboration

Communication

Education

Bachelor’s degree with accounting coursework

Associate degree in Accounting or related with 12 accounting credits

Tools

PeopleSoft Financials

Asset Management modules

Job description

Posting Number:

PG194897EP

Internal Recruitment :

No

Working Title:

Capital Asset Accountant

Anticipated Hiring Range:

$63,000 - $66,000

Work Schedule:

Work schedule and location: Monday – Friday, 8:00 am – 5:00 pm (This position may be eligible for a flexible work arrangement to include hybrid remote work).

Job Location:

Raleigh, NC

Department :

University Controller

About the Department:

The Finance Division provides leadership and fiscal stewardship for North Carolina State University. Managing public resources with high ethical standards, the Division establishes responsible financial practices that align with state and federal regulations, university policies, and industry standards.

The University Controller’s Office is a department within the Finance Division. The office has business units covering the following areas: general accounting, cash services, asset management, financial reporting, payroll, accounts payable, debt, and the university’s tax compliance.

The University Controller’s Office works to advance NC State as a leader in fiscal accountability and responsibility through a partnership with our campus community, strong partnerships with our peer groups, improvements in the University’s financial systems and internal controls, and efficient and effective business operations. The office continues its attention toward collaborative efforts and providing fiscal leadership, oversight, accounting, reporting, training, and outreach services that exemplify the highest standards of quality, performance, and service. Having professional staff and managers with imagination, knowledge, and people skills is paramount in the successful implementation of these goals.

The University Controller’s Office is responsible for fiscal accountability, accuracy, and reporting of the university, with a net position of approximately $2.0 billion, including timely and accurate payment of monthly and biweekly wages to over 18,000 staff, faculty, student workers, and temporary employees, over 117,000 vendor payments annually, and management of a $550 million external debt portfolio.

Wolfpack Perks and Benefits:

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties:

As the Capital Asset Accountant, you will serve as the operational asset management specialist and subject matter expert for university staff, reporting to the Capital Asset Accounting (CA) Manager. Operating under general direction, you will serve as the primary frontline liaison between central finance and campus departments, ensuring accurate physical tracking, financial recording, and regulatory compliance for university-owned capital assets throughout their lifecycle. In this role, you will provide guidance and support to campus departments while helping ensure the University’s capital assets are accurately managed and accounted for.

Key responsibilities:

Capital Asset Recording & Inventory Control

• Identify, tag, and evaluate newly acquired, transferred, or donated equipment to capture physical attributes (make, model, serial number) for entry into the financial system.
• Monitor tracking reports to ensure timely tagging of assets in compliance with University and UNC System Office policies.
• Oversee the annual physical equipment inventory process, track departmental submissions, investigate missing assets, and resolve inventory discrepancies.

Financial Analysis, Journal Entries & Reconciliation

• Analyze general ledger transactions, purchase orders, invoices, and journals to evaluate capitalization criteria, allocations, and asset valuations.
• Prepare general ledger journal entries to reclassify, adjust, and correct financial data across the asset life cycle (acquisition, depreciation, retirement).
• Reconcile State Surplus sales reports with the Asset Management System and investigate discrepancies.

Compliance, Reporting & Audit Support

• Examine general ledger transactions to prevent and correct misclassifications, ensuring accurate reporting on University financial statements, Federal reports, and cost reports.
• Compile and format statistical data using Microsoft Excel to assist journey-level accountants and management with audit requests, KPI reporting, and ad-hoc financial analysis.
• Monitor internal controls and departmental certifications during inventory audits to ensure regulatory alignment.
• Assist in preparing year-end accrual schedules, depreciation analyses, and financial statements in compliance with Federal, State, and University regulations.

Campus Support, Training & Customer Service

• Serve as the primary point of contact for Campus Asset Coordinators, guiding standard processes for asset acquisition, maintenance, transfer, and disposal.
• Conduct one-on-one and departmental training on utilization, asset management policies, and inventory procedures.
• Identify departments struggling with inventory management or compliance, providing remedial support and escalating complex or non-standard issues to higher-level staff.

In this role, you will have the opportunity to apply your financial knowledge, problem-solving skills, and customer service approach to support the responsible stewardship of NC State’s capital assets. If you are a detail-oriented accounting professional who values accuracy, accountability, and collaboration, and you enjoy helping others navigate financial and asset management processes, we welcome you to apply.

Other Responsibilities:

In addition to the core responsibilities of this role, there may be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department’s operations.

Minimum Education and Experience:

Bachelor’s degree with 12 credit hours of accounting coursework; or Associate’s degree in Accounting; or Associate’s degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Other Required Qualifications:

n/a

Preferred Qualifications:

• Familiarity with capital asset management and capitalization standards, particularly in a governmental or higher education environment.
• Experience using PeopleSoft Financials and Asset Management modules.
• Working knowledge of Generally Accepted Accounting Principles (GAAP).
• Analytical and problem-solving skills, with the ability to apply accounting principles and regulatory requirements when evaluating and classifying capital asset acquisitions.
• Demonstrated analytical skills and the ability to exercise independent judgment in classifying acquisitions to ensure compliance with Federal, State, and University regulations.

Required License(s) or Certification(s):

n/a

Valid NC Driver's License required:

Yes

Commercial Driver's License required:

No

Job Open Date:

09/23/2026

Anticipated Close Date:

10/07/2026; if posting is still active we are accepting and reviewing applications.

Special Instructions to Applicants:

Please provide contact information for at least 5 PROFESSIONAL references, 2 of which MUST be current or former direct managers or supervisors.

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Position Number:

00102808

Position Type:

EPS/SAAO

Full Time Equivalent (FTE) (1.0 = 40 hours/week):

1.0

Appointment:

12 Month Recurring

Mandatory Designation - Adverse Weather:

Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events:

Non Mandatory - Emergency Event

Department ID:

496001 - University Controller

EEO:

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.