Asset Management Specialist

University of North Carolina at Charlotte; Charlotte (NC); On-site; USD 65,000 - 90,000; Full time

Job summary

University of North Carolina at Charlotte seeks an Asset Management Specialist to oversee campus asset tracking, lifecycle data, warranties, and maintenance support. You will work with maintenance teams to troubleshoot data issues and coordinate vendor warranty work.

Responsibilities include developing SOPs, aligning asset data with COBie/ISO 14224, and ensuring regulatory compliance. Prior university experience is preferred; bachelor’s degree required.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Two years of experience in asset management and warranty support on a university campus preferred.

Responsibilities

• Manage asset tracking, metadata updates, and data integrity in Archibus across campus.
• Coordinate warranties from planning, development, engineering and procurement offices; ensure active warranties are utilized for maintenance.
• Support maintenance technicians and supervisors; assist with maintenance management, procurement, and inventory tasks.
• Develop and deploy SOPs for asset lifecycle and warranty management; align data with COBie and ISO 14224 guidelines; maintain compliance with NCDOL and HSB.

Skills

Asset management

Warranty administration

Data integrity

Maintenance coordination

Process development

Regulatory compliance

Vendor coordination

Site audits

Education

Bachelor's degree

Tools

Archibus

Job description

Position Number: 009678

Department: Facilities Management (Adm)

Employment Type: Permanent - Full-time

Months Per Year: 12

Essential Duties and Responsibilities:

This position serves as the Asset Management Specialist and provides assistance in managing overall facility assets, asset lifecycle data, maintenance support programs, and warranty programs. Obtains, manages, and coordinates facility warranties, maintains life-cycle asset tracking, provides support services to maintenance technicians and supervisors, and manages enterprise asset management system data for the use of maintenance and engineering units.

Asset Tracking & Data Integrity: Manage asset tracking, metadata updates, and data integrity across the campus enterprise asset management system (Archibus).

Warranty Administration: Obtain, archive, and manage warranty data/documentation from Planning, Development, and Construction ( PDC ), Engineering, and Procurement offices; ensure warranties are actively observed and utilized for pertinent maintenance.

Maintenance & Operations Support: Work directly with maintenance technicians and supervisors to troubleshoot asset data issues, coordinate vendor warranty work, and assist operations staff with maintenance management, procurement, and inventory tasks.

Process Development & Compliance: Develop and deploy new processes and SOPs for asset lifecycle/warranty management; align asset metadata with COBie and ISO 14224 guidelines; maintain regulatory compliance standards ( NCDOL , HSB ).

Legal & Vendor Coordination: Coordinate with the legal and risk management offices regarding non-standard warranty situations; draft formal technical correspondence to vendors and contractors detailing scope and legal requirements.

Site Audits & Reporting: Visit campus facility and equipment sites to perform asset audits, verify physical inventory, identify issues, and compile detailed reporting on asset lifecycle and warranty statuses for leadership.

Other Duties: Perform other duties as directed by the Operations Manager.

Minimum Experience / Education:

Bachelor's degree; or equivalent combination of education and experience. All degrees must be received from appropriately accredited institutions.

Preferred Education Skills and Experience:

Two (2) years of experience managing facility and facility equipment assets and warranties specifically within a university campus environment.

Two (2) years of direct experience using the Archibus enterprise asset management system.