Artwork Process Systems Lead — Part-Time & Hybrid

Southern Graphic Systems, LLC; Stamford (CT); Hybrid; USD 90,000 - 103,000; Part time

Job summary

Propelis is seeking a part-time Artwork Process System Administrator to support the client's packaging artwork ecosystem, including onboarding, training, and workflow optimization. The role blends system ownership with enabling teams across Marketing, Regulatory, Packaging, and external partners.

Based in Stamford/ New York area with hybrid work, the role focuses on improving workflow efficiency, implementing new features, and ensuring timely approvals while collaborating with SGx onsite team

Qualifications

• 3-7+ years of experience in artwork management, packaging workflows, or system administration.
• Experience with artwork/workflow platforms (e.g., Mediabox, WebCenter, DragonFly, or similar).
• Strong understanding of the packaging artwork lifecycle, including approvals and regulatory considerations.

Responsibilities

• Manage user roles, permissions, and access across global and regional stakeholders.
• Monitor workflow performance and identify opportunities for improved efficiency.
• Generate monthly artwork KPI & SLA reports.
• Lead onboarding for new users across internal, external and agency partners.
• Deliver training sessions tailored to the client’s teams, focused on practical, role-based system usage.
• Develop and maintain training materials, quick guides, and best-practice documentation.
• Reinforce standardized workflows and drive consistent adoption across teams.
• Act as a trusted subject-matter expert on system usage and workflow best practices.
• Serve as the primary point of contact for system-related issues and user inquiries.
• Troubleshoot workflow routing, approvals, asset access, and system configuration challenges.
• Resolve issues impacting artwork timelines, escalating when necessary to technical teams.
• Support project teams in resolving workflow bottlenecks to keep initiatives on track.
• Analyze current artwork workflows and identify opportunities to simplify, standardize, and improve.
• Partner with teams to reduce manual touchpoints and improve approval cycle efficiency.
• Support the evolution of workflows to meet changing client business needs.
• Drive continuous improvement initiatives aligned with quality, compliance, and speed-to-market goals.
• Gather feedback from stakeholders and translate needs into system enhancements.
• Lead the evaluation, prioritization, and rollout of new platform features or integrations.
• Pilot new workflows, automation, or capabilities to improve scalability and efficiency.
• Communicate & Promote feature updates and changes clearly to users.
• Act as a liaison between stakeholders, SGx production teams, and technology partners.
• Support project teams in designing workflows for new initiatives or programs.
• Participate in discussions related to packaging process, approvals, and system usage.
• Ensure alignment between system configuration and real-world business processes.

Skills

Workflow design

System configuration

Stakeholder enablement

Cross-functional communication

Troubleshooting

Detail-oriented

Tools

Mediabox

WebCenter

DragonFly

Job description

Propelis is seeking a part-time Artwork Process System Administrator to support the client's packaging artwork ecosystem, including onboarding, training, and workflow optimization. The role blends system ownership with enabling teams across Marketing, Regulatory, Packaging, and external partners.

Based in Stamford/ New York area with hybrid work, the role focuses on improving workflow efficiency, implementing new features, and ensuring timely approvals while collaborating with SGx onsite team