Arts Ops Coordinator: Admin & Scheduling for Concerts

Necmusic; Boston, Northern (MA, KY); Hybrid; USD 50,000 - 55,000; Full time

Job summary

New England Conservatory in Boston is seeking an Artistic Operations Coordinator to provide essential administrative support for the Office of the Dean and Chief Artistic Officer, as well as the Conservatory’s performance departments. The role includes managing calendars, coordinating workflows, processing payments, and maintaining internal communications for faculty and students.

A successful candidate will have strong attention to detail, excellent communication, and a collaborative spirit

Qualifications

• Bachelor’s Degree required.
• 1–2 years in an administrative role, preferably within an arts or educational environment.
• Proficiency with Microsoft Office (Excel) and Google Workspace; experience with ArtsVision, and room scheduling software is a plus.
• Strong organizational skills and attention to detail for managing complex data and schedules.
• Exceptional judgment and discretion in time-sensitive situations; ability to work nights and weekends for concerts and production weeks.

Responsibilities

• General Administrative & Scheduling Support: provide comprehensive administrative and general scheduling support for the office of the Dean and Chief Artistic Officer.
• Contracting & Financial Administration: assist with guest artist activities, residencies, contracts, and timely payments.
• Scheduling & Event Logistics: coordinate season planning and ensure logistics for major events with Production and Venue Operations.
• Season planning support and coordination with Marketing & Communications and Advancement.
• Monitor budgets related to guest artist activities and travel/lodging expenses.
• Perform other duties as assigned.

Skills

Organizational skills

Attention to detail

Discretion

Communication

Education

Bachelor's Degree

Tools

Microsoft Office (Excel)

Google Workspace

ArtsVision

Room scheduling software

Job description

New England Conservatory in Boston is seeking an Artistic Operations Coordinator to provide essential administrative support for the Office of the Dean and Chief Artistic Officer, as well as the Conservatory’s performance departments. The role includes managing calendars, coordinating workflows, processing payments, and maintaining internal communications for faculty and students.

A successful candidate will have strong attention to detail, excellent communication, and a collaborative spirit