Arts Lab Operations & Events Coordinator

WMed; Kalamazoo (MI); On-site; USD 25,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Retirement plan

Tuition discount

Tuition remission for dependents

Job summary

Western Michigan University in Kalamazoo is seeking an experienced administrative professional to support the Center for Advancing Arts Research (CFAAR) and the Virtual Imaging Technology Lab (VITAL). You will coordinate operations, manage budgets, and handle front‑of‑house activities.

Candidates should have some college coursework, at least three years of relevant experience, and proficiency with word processing, spreadsheets, and databases. Weekend hours may be required.

Qualifications

• Some college coursework from an accredited institution.
• Three years’ relevant experience.
• Office experience with word-processing, spreadsheets, and databases.
• Experience with using and querying databases.
• Experience with budget management.
• Ability to work irregular shifts and extended hours, including weekends and holidays.

Responsibilities

• Manages facility rentals and event bookings, including client communications, contract and invoice preparation.
• Manages front-of-house operations, including ticketing services, patron support, and customer service activities.
• Handles marketing, promotion, and social media.
• Provides lead budgetary support, including budget monitoring, tracking, reconciliation, forecasting, and allocation recommendations.
• Prepares and analyzes budget reports to support financial planning and decision-making.
• Manages office operations, including the procurement of supplies, equipment, and technology resources.
• Hires, trains, evaluates and supervises student employees.

Skills

Office software

Word processing

Spreadsheets

Databases querying

Budget management

Shift flexibility

Education

Some college coursework

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Bookkeeping software

Job description

Western Michigan University in Kalamazoo is seeking an experienced administrative professional to support the Center for Advancing Arts Research (CFAAR) and the Virtual Imaging Technology Lab (VITAL). You will coordinate operations, manage budgets, and handle front‑of‑house activities.

Candidates should have some college coursework, at least three years of relevant experience, and proficiency with word processing, spreadsheets, and databases. Weekend hours may be required.