Arts Center Scheduler & Admin Assistant (20 hrs)

Viterbo University; La Crosse (WI); On-site; USD 19,000 - 25,000; Part time

Job summary

Viterbo University's Fine Arts Center is seeking a Scheduling & Administrative Assistant to support large-scale event scheduling, campus academic scheduling, and daily calendar management across FAC spaces. This part-time, 20-hours-a-week role provides essential administrative support within a vibrant, mission-driven arts environment.

Responsibilities include scheduling (EMS), coordinating administrative tasks, and basic bookkeeping.

Qualifications

• Associates of Arts degree or bachelor's with arts administration focus, or 2 years' experience.
• Arts, entertainment, or live events experience is a plus but not required.

Responsibilities

• Scheduling: manage internal events/reservations for FAC spaces and large requests.
• Execute academic import into EMS and coordinate with registrar.
• Maintain EMS data in EMS WebApp and ensure accuracy.
• Promote EMS WebApp for self-reservations across campus.
• Assist FAC Director with master scheduling calendar.

Skills

Microsoft Office

Organizational skills

Written and verbal communication

Multitasking

Interpersonal skills

Education

Associates of Arts degree

Bachelor's degree in arts administration

2 years' experience in comparable position

Tools

EMS

Job description

Viterbo University's Fine Arts Center is seeking a Scheduling & Administrative Assistant to support large-scale event scheduling, campus academic scheduling, and daily calendar management across FAC spaces. This part-time, 20-hours-a-week role provides essential administrative support within a vibrant, mission-driven arts environment.

Responsibilities include scheduling (EMS), coordinating administrative tasks, and basic bookkeeping.