Arts Admin & Events Coordinator (Onsite)

Virginia Commonwealth University; Richmond (VA); On-site; USD 28,000 - 32,000; Full time

Job summary

VCUarts Fine Arts – Administrative Office Assistant is sought to provide day-to-day administrative and organizational support to the Chairs of the Departments of Fine Arts, Art History, and Art Education. This on-site role coordinates meetings, schedules, and events while maintaining records and ensuring brand-aligned promotions.

The ideal candidate will hold a Bachelor’s degree or equivalent, excel in a fast-paced environment, and demonstrate strong communication and time-management skills.

Qualifications

• Bachelor’s degree or equivalent combination of education, experience, and training.
• Experience in fast-paced office environments with a solutions-oriented approach.
• Proficiency with Microsoft Office and Google Workspace.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Detail-oriented and professional demeanor.
• Commitment to respect and civility across diverse groups.

Responsibilities

• Provide day-to-day administrative and organizational support to department chairs and departments.
• Coordinate departmental meetings, calendars, scheduling, and meeting prep.
• Plan and execute student-centered events, visiting artist programs, recruitment activities.
• Serve as a welcoming contact for students, alumni, donors, faculty, staff, and visitors.
• Maintain departmental files and calendars per retention policies and confidentiality.
• Monitor supplies and coordinate purchasing through university processes.
• Support creation of promotional materials and align with brand standards.
• Maintain an organized and professional office environment.
• Assist with coordinating summer camps for Art Education.
• Perform routine clerical duties on campus; on-site only.

Skills

Office management

Communication skills

Time management

Education

Bachelor’s degree

Tools

Microsoft Office

Google Workspace

Job description

VCUarts Fine Arts – Administrative Office Assistant is sought to provide day-to-day administrative and organizational support to the Chairs of the Departments of Fine Arts, Art History, and Art Education. This on-site role coordinates meetings, schedules, and events while maintaining records and ensuring brand-aligned promotions.

The ideal candidate will hold a Bachelor’s degree or equivalent, excel in a fast-paced environment, and demonstrate strong communication and time-management skills.