Coordinator Productions and Technology

Wmujobs; Kalamazoo (MI); On-site; USD 25,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Retirement plan

Tuition discount

Tuition remission for dependents

Job summary

Western Michigan University in Kalamazoo is seeking an experienced administrative professional to support the Center for Advancing Arts Research (CFAAR) and the Virtual Imaging Technology Lab (VITAL). You will coordinate operations, manage budgets, and handle front‑of‑house activities.

Candidates should have some college coursework, at least three years of relevant experience, and proficiency with word processing, spreadsheets, and databases. Weekend hours may be required.

Qualifications

• Some college coursework from an accredited institution.
• Three years’ relevant experience.
• Office experience with word-processing, spreadsheets, and databases.
• Experience with using and querying databases.
• Experience with budget management.
• Ability to work irregular shifts and extended hours, including weekends and holidays.

Responsibilities

• Manages facility rentals and event bookings, including client communications, contract and invoice preparation.
• Manages front-of-house operations, including ticketing services, patron support, and customer service activities.
• Handles marketing, promotion, and social media.
• Provides lead budgetary support, including budget monitoring, tracking, reconciliation, forecasting, and allocation recommendations.
• Prepares and analyzes budget reports to support financial planning and decision-making.
• Manages office operations, including the procurement of supplies, equipment, and technology resources.
• Hires, trains, evaluates and supervises student employees.

Skills

Office software

Word processing

Spreadsheets

Databases querying

Budget management

Shift flexibility

Education

Some college coursework

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Bookkeeping software

Job description

Posting Summary

College

College College Of Fine Arts

Executive Area

Executive Area Provost & VP Academic Affairs

Department

Department College of Fine Arts

Posting Number

Posting Number S1726P

Job Type

Job Type Full Time, Regular

Pay Type

Pay Type Nonexempt/Hourly

Pay Grade

Pay Grade E

Campus Location

Campus Location WMU-Kalamazoo - Main Campus

Salary Range

Salary Range Pay is commensurate with qualifications and experience, combined with an excellent benefits package.

Number of Vacancies

Number of Vacancies 1

General Summary

Provides operational, administrative, and budgetary support for the Center for Advancing Arts Research ( CFAAR ) and the Virtual Imaging Technology Lab ( VITAL ).

Major Duties

• Manages facility rentals and event bookings, including client communications, contract and invoice preparation.


• Manages front-of-house operations, including ticketing services, patron support, and customer service activities.


• Handles marketing, promotion, and social media.


• Provides lead budgetary support, including budget monitoring, tracking, reconciliation, forecasting, and allocation recommendations.


• Prepares and analyzes budget reports to support financial planning and decision-making.


• Manages office operations, including the procurement of supplies, equipment, and technology resources.


• Hires, trains, evaluates and supervises student employees.

Minimum Qualifications

• Some college coursework from an accredited institution.


• Three years’ relevant experience.


• Office experience with word-processing, spreadsheets, and databases.


• Experience with using and querying databases.


• Experience with budget management.


• Ability to work irregular shifts and extended hours, including weekends and holidays.

Desired Qualifications

• Experience with event management.


• Bachelor’s degree from an accredited institution.

Additional Position Information

• Finalist will be required to successfully complete Microsoft Excel, Microsoft Word, Microsoft Outlook, Bookkeeping, and Office Manager skills assessments.


• Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, go to: https://www.wmich.edu/hr/enrollment-staff

Physical requirements and working conditions

• Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.


• Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.

Documents Needed To Apply

• Required Documents
  
  
  
  • Resume
  
  
  • Cover Letter
  
  
  • List of References
  
  
  
  


• Optional Documents
  
  
  
  • Other
  
  
  
  

WMU is an Equal Opportunity/Affirmative Action Employer. Protected veterans, individuals with disabilities and all other qualified individuals are encouraged to apply.