Arts Events Coordinator - Part-Time Role

Virginia Commonwealth University School of the Arts; Richmond (VA); On-site; USD 41,000 - 48,000; Part time

Job summary

Virginia Commonwealth University School of the Arts (VCUarts) seeks a part-time Event Coordinator to serve as the primary contact for planning, coordinating, and executing events. This role sits in the Office of Communications and reports to the Director of Communications and Marketing.

The Event Coordinator collaborates with internal and external partners to deliver high-quality events, from academic ceremonies to leadership functions, ensuring brand alignment and stakeholder engagement.

Qualifications

• Bachelor’s degree in business administration, public relations, hospitality, communications, or related field or equivalent experience.
• Proven experience in event planning, coordination or program development and management.
• Strong follow-through skills and ability to keep work moving from intake to final closeout.
• Diplomacy and professionalism when interacting with campus partners, internal stakeholders, and leadership.
• Ability to exercise confidentiality when necessary.
• Quality control for multi-channel deliverables (checklists, timelines, links, QR codes, approvals, version control).
• Proficiency with Slack, Asana, Google Workspace and/or Excel.
• Strong organizational skills with the ability to manage multiple projects and stakeholders.
• Excellent communication and customer-service mindset.
• Ability to work independently while collaborating with diverse stakeholders.
• Flexibility for occasional evenings or weekends.
• Experience fostering an environment of respect and civility in a diverse workplace.

Responsibilities

• Lead planning and execution of VCUarts events including Dean's office and commencements.
• Develop event timelines, budgets, logistics, and staffing plans.
• Coordinate venues, vendors, catering, technology, registration, staffing, and on-site operations.
• Collaborate with Communications and Marketing and other units to align events with branding.
• Evaluate event outcomes and implement improvements.
• Coordinate across multiple stakeholders and manage competing priorities.
• Manage event timelines and day-of operations.

Skills

Event planning

Project management

Communication

Attention to detail

Stakeholder management

Education

Bachelor’s degree

Tools

Slack

Asana

Google Workspace

Excel

Job description

Virginia Commonwealth University School of the Arts (VCUarts) seeks a part-time Event Coordinator to serve as the primary contact for planning, coordinating, and executing events. This role sits in the Office of Communications and reports to the Director of Communications and Marketing.

The Event Coordinator collaborates with internal and external partners to deliver high-quality events, from academic ceremonies to leadership functions, ensuring brand alignment and stakeholder engagement.