Arts Event Coordinator — Hybrid, Impactful Planning

Commonwealth of VA Careers; Richmond (VA); On-site; USD 41,000 - 48,000; Part time

Job summary

VCU School of the Arts (VCUarts) seeks a part-time Event Coordinator to serve as the primary contact for planning, coordinating and executing events for VCUarts. This role is part of the Office of Communications and reports to the Director of Communications and Marketing, with responsibilities across planning, budgeting and stakeholder engagement.

Based on the Richmond campus, the position starts on-site for six months and may transition to hybrid up to two days remote per week.

Qualifications

• Demonstrated experience in event planning, coordination or program development and management.
• Excellent communication and interpersonal skills with a strong customer-service mindset.
• Ability to manage multiple projects and coordinate across stakeholders while meeting deadlines.
• Familiarity with project management and communications software (Slack, Asana, Google Workspace, Excel).

Responsibilities

• Lead the planning and execution of VCUarts events, including Dean's office and leadership events, and other signature events.
• Develop event timelines, budgets, logistics, and staffing plans; coordinate venues, vendors, catering, AV, and on-site operations.
• Partner with Communications and Marketing, leadership, Development and Alumni Relations to align events with priorities and branding.
• Collaborate with the Office of Communications to ensure content, storytelling and brand alignment.
• Evaluate outcomes and implement process improvements; maintain quality across deliverables.

Skills

Communication skills

Organizational skills

Stakeholder coordination

Customer service

Project management tools

Flexibility

Independence

Diplomacy

Confidentiality

Education

Bachelor’s degree or equivalent experience

Tools

Slack

Asana

Google Workspace

Excel

Job description

VCU School of the Arts (VCUarts) seeks a part-time Event Coordinator to serve as the primary contact for planning, coordinating and executing events for VCUarts. This role is part of the Office of Communications and reports to the Director of Communications and Marketing, with responsibilities across planning, budgeting and stakeholder engagement.

Based on the Richmond campus, the position starts on-site for six months and may transition to hybrid up to two days remote per week.