Part-Time Arts Dean’s Office Front Desk Coordinator

The Chronicle Of Higher Education, Inc.; Richmond (VA); On-site; USD 32,000 - 34,000; Part time

Job summary

VCUarts is seeking a part-time Dean's Office Coordinator to serve as the primary front desk contact for students, parents, faculty, staff and guests, handling in-person and phone inquiries.

The role provides day-to-day operations support to the Dean’s Office and related units, including mail handling, scheduling, and coordination with campus offices; 29 hours weekly, fully onsite in the Pollak Building.

Qualifications

• 1-3 years administrative/office coordination experience.
• Excellent communication, including written and verbal skills.
• Strong customer service and interpersonal skills.
• Advanced knowledge of Google Workspace, MS Office, and Zoom.
• Ability to manage priorities in a fast-paced environment.
• Attention to detail and proactive problem solving.
• Ability to comply with university policies and guidelines.
• Commitment to professional and civil conduct with diverse populations.

Responsibilities

• Greet visitors and be the first point of contact at the Dean's Office front desk.
• Answer and direct calls on the main VCUarts line and respond to emails.
• Process mail, coordinate shipments, and manage supply orders.
• Coordinate scheduling for conference rooms and maintain records.
• Provide administrative support to the Dean and leadership team.
• Support Finance, HR, and Facilities tasks as needed.
• Work approximately 29 hours per week; onsite schedule varies.

Skills

Administrative experience

Communication skills

Customer service

Google Workspace

Microsoft Office

Zoom

multitasking

Education

Bachelor’s degree in arts/design or related field

Tools

Google Workspace

Microsoft Office

Zoom

Job description

VCUarts is seeking a part-time Dean's Office Coordinator to serve as the primary front desk contact for students, parents, faculty, staff and guests, handling in-person and phone inquiries.

The role provides day-to-day operations support to the Dean’s Office and related units, including mail handling, scheduling, and coordination with campus offices; 29 hours weekly, fully onsite in the Pollak Building.