Arts Administrative Office Assistant — Onsite & Event Coordination

Virginia Commonwealth University School of the Arts; Richmond (VA); On-site; USD 28,000 - 32,000; Part time

Job summary

Virginia Commonwealth University School of the Arts is seeking an Administrative Office Assistant to provide day-to-day support to the Chairs of the Departments of Fine Arts, Art History, and Art Education. The role is based in the Fine Arts administrative office, with occasional cross-department duties throughout the academic year.

The successful candidate will manage calendars, assist with events, respond to inquiries, maintain records, and coordinate purchasing.

Qualifications

• Bachelor's degree or equivalent combination of education, experience, and training.
• Experience working in a fast-paced office environment with a solutions-oriented approach.
• Proficiency with Microsoft Office and Google Workspace.
• Excellent organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Professional, collaborative, and service-oriented demeanor.
• Demonstrated ability to work respectfully with a diverse population.

Responsibilities

• Provides day-to-day administrative and organizational support to the Chairs and Departments of Fine Arts, Art History, and Art Education.
• Coordinates departmental meetings, appointments, calendars, and scheduling.
• Plans and helps execute student-centered events, visiting artist programs, recruitment activities, and other departmental events.
• Serves as a welcoming point of contact for students, alumni, donors, faculty, staff, visitors, and others.
• Maintains departmental files, calendars, and records with confidentiality.
• Monitors office and event supply needs and coordinates purchasing.
• Assists with documenting events and preparing promotional materials in collaboration with Communications.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Professional demeanor

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Google Workspace

Job description

Virginia Commonwealth University School of the Arts is seeking an Administrative Office Assistant to provide day-to-day support to the Chairs of the Departments of Fine Arts, Art History, and Art Education. The role is based in the Fine Arts administrative office, with occasional cross-department duties throughout the academic year.

The successful candidate will manage calendars, assist with events, respond to inquiries, maintain records, and coordinate purchasing.