Arts Administrative Coordinator - Onsite, 29h/wk, Events

Commonwealth of VA Careers; Richmond (VA); On-site; USD 28,000 - 32,000; Part time

Job summary

VCUarts Fine Arts invites applications for an Administrative Office Assistant who will provide day-to-day administrative and organizational support to the Chairs of the Departments of Fine Arts, Art History, and Art Education. The Administrative Office Assistant will report to the Chair of the Department of Fine Arts and will be located in the Fine Arts administrative office.

Primary duties include coordinating meetings and calendars, planning student-centered events, assisting with recruitment

Qualifications

• Bachelor’s degree or equivalent combination of education, experience, and training.
• Experience in a fast-paced office environment with a solutions-oriented approach.
• Proficiency with Microsoft Office and Google Workspace.
• Excellent organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Professional, collaborative, and service-oriented demeanor.
• Ability to work with a diverse faculty, staff, and student body.

Responsibilities

• Provides day-to-day administrative and organizational support to the Chairs and Departments of Fine Arts, Art History, and Art Education.
• Coordinates departmental meetings, appointments, calendars, and scheduling, and assists with meeting preparation and follow-up.
• Helps plan and execute student-centered events, visiting artist programs, recruitment activities, and other departmental events; collaborates to ensure alignment with recruitment activities.
• Serves as a welcoming and professional point of contact for prospective and current students, alumni, donors, faculty, staff, visitors, and other members of the VCUarts community.
• Maintains departmental files, planning documents, calendars, and records with confidentiality.
• Monitors office and event supply needs and coordinates purchasing.
• Assists with documenting events and producing promotional materials in coordination with Communications.
• Keeps an organized, welcoming, professional office environment.
• May coordinate summer camps for Art Education in partnership with faculty.
• Performs routine clerical/administrative functions per university procedures.

Skills

Solutions-oriented

Microsoft Office

Google Workspace

Organizational skills

Time management

Written and verbal communication

Attention to detail

Professional demeanor

Interpersonal skills

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Google Workspace

Job description

VCUarts Fine Arts invites applications for an Administrative Office Assistant who will provide day-to-day administrative and organizational support to the Chairs of the Departments of Fine Arts, Art History, and Art Education. The Administrative Office Assistant will report to the Chair of the Department of Fine Arts and will be located in the Fine Arts administrative office.

Primary duties include coordinating meetings and calendars, planning student-centered events, assisting with recruitment