Arts Admin Assistant to the Artistic Director

CFS; Houston (TX); On-site; USD 33,000 - 46,000; Full time

Benefits offered by this job

Arts exposure

Leadership exposure

Weekday schedule

Job summary

An Administrative Assistant is sought to support the Artistic Director in a fast-paced arts organization in Houston. The role involves managing email traffic, coordinating meetings, maintaining spreadsheets, and documenting discussions to keep projects on track.

The ideal candidate is organized, proactive, and reliable, with strong communication skills and comfort with Excel and Google Sheets. This is a weekday, on-site position offering collaborative teamwork and opportunities to contribute

Qualifications

• Previous administrative or executive support experience is required.
• Comfortable navigating Microsoft Excel and Google Sheets, including updating and maintaining spreadsheets.
• Professional communication skills and a dependable, service-oriented approach.
• Proactive, action-oriented mindset with a willingness to take ownership of assigned tasks and follow through.

Responsibilities

• Manage email communications, organize incoming requests, and help ensure timely follow-up on administrative priorities.
• Maintain and update spreadsheets using Microsoft Excel and Google Sheets to track projects, schedules, deadlines, and other departmental information.
• Coordinate meetings, manage calendars, schedule appointments, and communicate logistics to internal and external participants.
• Attend meetings, take detailed notes, document action items, and follow up on outstanding tasks to keep projects moving forward.
• Provide day-to-day administrative support to the Artistic Director, helping manage competing priorities and ensure important deadlines are met.
• Assist with coordinating rehearsal schedules, artistic meetings, production timelines, and other activities related to theater programming.
• Organize and maintain digital files, documents, correspondence, and other departmental records.
• Prepare agendas, meeting materials, presentations, and other documents as needed.
• Coordinate information and communications between leadership, staff, artists, production personnel, and other stakeholders as appropriate.
• Assist with preparing and distributing internal updates, schedules, and other communications to keep team members informed.

Skills

Microsoft Excel

Google Sheets

Administrative experience

Executive support

Tools

Microsoft Excel

Google Sheets

Job description

An Administrative Assistant is sought to support the Artistic Director in a fast-paced arts organization in Houston. The role involves managing email traffic, coordinating meetings, maintaining spreadsheets, and documenting discussions to keep projects on track.

The ideal candidate is organized, proactive, and reliable, with strong communication skills and comfort with Excel and Google Sheets. This is a weekday, on-site position offering collaborative teamwork and opportunities to contribute