Artistic Assistant

Stagetime Inc.; St. Louis (MO); Hybrid; USD 44,000 - 46,000; Full time

Benefits offered by this job

Health insurance

Open PTO policy

Job summary

Stagetime Inc. is seeking an Artistic Assistant to support the Artistic Department in Missouri. The role blends administrative tasks with coordination of artistic activities, assisting the Director of Artistic Administration and Artistic Director through calendar and expense management, and aiding performances, rehearsals, and events.

The position emphasizes teamwork, meticulous organization, and a commitment to equity, diversity, inclusion, and belonging within a vibrant arts organization.

Qualifications

• Bachelor’s degree from an accredited college or university or equivalent work experience.
• 1-2 years’ experience working in an administrative role or non-profit setting.
• Familiarity and appreciation of opera or classical music.
• Proficiency in Microsoft Office Suite.
• Curiosity and capacity to seek and synthesize information.
• Detail-oriented and demonstrated organizational skills.
• Skilled facilitator and problem-solver.
• Strong oral and written communicator.
• Collaborative and supportive team player.
• Willingness and curiosity to learn and take on new skills.

Responsibilities

• Provide comprehensive administrative support to the Director of Artistic Administration, including calendar management, travel arrangements, and scheduling as requested.
• Reconcile and track departmental expenses.
• Support payroll and personnel hiring processing, including visa application processing for artists.
• Support internal activities to build a team culture of equity, diversity, inclusion, and belonging.
• Provide on-site artistic support during performances, rehearsals, and special events.
• Support audition planning and serve as audition monitor as requested.
• Provide maintenance of current and archival personnel and project information stored in artistic planning and scheduling cloud-based program, ArtsVision.
• Manage the music library and ensure proper distribution of scores for artistic projects.
• Administer the complimentary ticket process for artistic personnel.
• Assist in the proofreading and review of marketing materials to ensure accuracy and consistency.
• Serve as artistic team liaison to the appropriate committees of the Volunteer Guild as requested.
• Position requires evening and weekend obligations during key times of the year.
• Attend performances, recitals, and community engagement activities.
• Participate in organizational events as requested.
• Attend staff, department, and artistic operations meetings as requested.
• Collaborate with other departments on interdepartmental needs.
• Other duties as assigned.

Skills

Administrative skills

Communication

Organizational skills

Team collaboration

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Job description

The Artistic Assistant provides essential support to the Artistic Department, ensuring the smooth operation of daily functions and events. This role involves a combination of administrative duties, coordination of artistic activities, and logistical support for performances, rehearsals, and special events. The Artistic Assistant provides executive support to the Director of Artistic Administration and Artistic Director through calendar management, expense management, and supporting the organization’s artistic goals.

Duties and Responsibilities

Primary Job Functions:

Administrative & Departmental Support:

Provide comprehensive administrative support to the Director of Artistic Administration, including calendar management, travel arrangements, and scheduling as requested.

Reconcile and track departmental expenses.

Support payroll and personnel hiring processing, including visa application processing for artists.

Support internal activities to build a team culture of equity, diversity, inclusion, and belonging.

Artistic Event Support:

Provide on-site artistic support during performances, rehearsals, and special events.

Support audition planning and serve as audition monitor as requested.

Data & Resource Management:

Provide maintenance of current and archival personnel and project information stored in artistic planning and scheduling cloud-based program, ArtsVision.

Manage the music library and ensure proper distribution of scores for artistic projects.

Administer the complimentary ticket process for artistic personnel.

Marketing & Communications Support:

Assist in the proofreading and review of marketing materials to ensure accuracy and consistency.

Secondary Job Functions:

Serve as artistic team liaison to the appropriate committees of the Volunteer Guild as requested.

Position requires evening and weekend obligations during key times of the year.

Attend performances, recitals, and community engagement activities.

Participate in organizational events as requested.

Attend staff, department, and artistic operations meetings as requested.

Collaborate with other departments on interdepartmental needs.

Other duties as assigned.

Experience & Qualifications

Bachelor’s degree from an accredited college or university or equivalent work experience.

1-2 years’ experience working in an administrative role or non-profit setting.

Familiarity and appreciation of opera or classical music.

Proficiency in Microsoft Office Suite.

Curiosity and capacity to seek and synthesize information.

Detail-oriented and demonstrated organizational skills.

Skilled facilitator and problem-solver.

Strong oral and written communicator.

Collaborative and supportive team player.

Willingness and curiosity to learn and take on new skills.

BENEFITS

Pay Range: $44,000 - $46,000 Annual

Compensation

This is a full-time, non-exempt position.

Compensation: $44,000 - $46,000 annual salary

• Robust benefits package including health insurance, open PTO policy