Administrative Assistant

Course; California; On-site; USD 60,000 - 80,000; Part time

Job summary

An innovative artist in Los Angeles is looking for a highly organized and tech-savvy Administrative Assistant to support their creative endeavors. This role involves managing filing systems, handling correspondence, and coordinating with various industry professionals. The ideal candidate will have advanced skills in MacOS and experience with digital tools like Squarespace and Adobe Suite. This position offers a unique opportunity to work closely with a contemporary artist, contributing to exhibition planning and studio management in a dynamic environment. If you thrive in creative settings and possess strong organizational skills, this could be the perfect role for you.

Qualifications

• Exceptional organizational skills and ability to manage multiple tasks.
• Advanced proficiency with MacOS and Apple products.

Responsibilities

• Manage organized filing systems for artworks and studio records.
• Coordinate with galleries, curators, and vendors.

Skills

Organizational Skills

MacOS Proficiency

Squarespace Management

Adobe Suite (Photoshop, InDesign, Illustrator, Premiere)

Communication Skills

SEO Optimization

Microsoft Office Suite

Art History Knowledge

Tools

Squarespace

Adobe Suite

Google Docs

Microsoft Office Suite

Job description

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Job Title: Administrative Assistant for Contemporary Artist

Employment Type: On-Site, Part Time, Private Contractor

Compensation: $35/hour

About the Role:

A Los Angeles-based contemporary artist is seeking a Highly Organized, Very tech-savvy, and detail-oriented Administrative Assistant. This role requires an individual with exceptional organizational skills, advanced proficiency with MacOS, Apple products, and experience with digital tools and Square Space.

Key Responsibilities:

• Create, maintain, and manage organized filing systems for artworks, documents, and studio records.
• Handle email correspondence and communication on behalf of the artist.
• Coordinate with galleries, curators, collectors, vendors, and other industry professionals.
• Oversee inventory management of artworks, ensuring accurate records and documentation.
• Assist with exhibition planning, studio visits, and event coordination.
• Manage and order studio supplies as needed.
• Maintain and update the artist’s Squarespace website, ensuring SEO best practices.
• Provide copyediting and writing support for artistic projects, press materials, and proposals.
• Utilize Adobe Suite (Photoshop, InDesign, Illustrator, Premiere) for digital content and documentation.
• Possibly help coordinate artwork packing and shipping.
• Conduct research and documentation to support ongoing projects.
• Ensure a structured and organized studio environment.
• Maintain confidentiality and discretion regarding sensitive information.

Requirements & Qualifications:

• Extremely strong organizational skills and ability to handle multiple tasks.
• Advanced MacOS and Apple product proficiency.
• Proficient with Squarespace, SEO optimization, and website management.
• Proficiency in Adobe Suite (Photoshop, InDesign, Illustrator, Premiere).
• Familiarity with Google Docs, Microsoft Office Suite (Word, Excel, Outlook).
• Ability to coordinate with galleries, curators, and vendors a plus.
• Familiarity with art history, contemporary art world practices, and exhibition planning a plus.
• Professional, adaptable, and detail-oriented.
• Personal vehicle required for occasional studio-related tasks.
• Must be available on-site in West Los Angeles.

Seniority Level:

Associate

Employment Type:

Contract

Job Function:

Administrative and Art/Creative

Industries:

Artists and Writers