Arms Control Front Office Coordinator

Cortek, Inc.; Washington (Washington County); On-site; USD 60,000 - 85,000; Full time

Job summary

CORTEK is seeking a Staff Assistant to support the Front Office of the Bureau of Arms Control and Nonproliferation (ACN/FO) in Washington, DC. This onsite role involves managing information flow, reviewing documents, and coordinating with senior officials to ensure timely, accurate communications.

The incumbent will monitor memoranda, prepare briefing materials, coordinate travel for senior leaders, and help improve office processes while maintaining strict adherence to policy requirements.

Qualifications

• A. or B.S. and three or more years of experience in nonproliferation, international security, or related fields.
• Demonstrable professional experience supporting senior-level leadership and office administration.
• Familiarity with Department of State and/or U.S. Government processes.
• Possess and demonstrate superior verbal and written communications skills.
• Strong interpersonal, collaborative and team skills.
• Ability to work in a fast-paced environment and manage multiple tasks simultaneously.

Responsibilities

• Tracks and monitors the status of memoranda and correspondence within the Bureau.
• Reviews outgoing documents for proper format, consistency, grammatical accuracy, completeness, clarity, makes necessary corrections, and returns documents to the originator for further changes and updates.
• Advises Bureau personnel of overdue items, upcoming deadlines, priority of issues, format, and Department/ACN procedures for processing documentation.
• Prioritizes and tasks requests for memoranda and other information to Bureau offices in accordance with directives of the Department's Executive Secretariat, the Under Secretary for Arms Control and International Security, and the Assistant Secretary for Arms Control and Nonproliferation.
• Compiles Bureau inputs for the ACN Daily Activity Reports and the ACN Bureau Weekly Activity Reports for the Under Secretary for Arms Control and International Security, ensuring they are accurate and submitted on time.
• Supports travel preparations for the Assistant Secretary and other Bureau senior leadership, including tasking papers, supporting the development of travel briefing books, and preparation for trip briefings.
• Ensures the Chief of Staff is advised of pertinent and time-critical information taskings of interest to the Assistant Secretary and Principal Deputy Assistant Secretary.
• Ensures the quality and timeliness of written products drafted within the Bureau by providing guidance, enforcing deadlines, and reviewing for format, style, coherence, accuracy, content, and clearances.

Skills

Verbal communication

Written communication

Office administration

Interpersonal skills

Team collaboration

Multitasking

Education

Bachelor's degree or higher

Job description

CORTEK is seeking a Staff Assistant to support the Front Office of the Bureau of Arms Control and Nonproliferation (ACN/FO) in Washington, DC. This onsite role involves managing information flow, reviewing documents, and coordinating with senior officials to ensure timely, accurate communications.

The incumbent will monitor memoranda, prepare briefing materials, coordinate travel for senior leaders, and help improve office processes while maintaining strict adherence to policy requirements.