Area Office Administrator I — Donor & Event Coordinator

CPY0001 Young Life Incorporated; Pueblo (CO); On-site; USD 32,000 - 45,000; Full time

Job summary

Young Life Incorporated is seeking an Area Office Administrator I to provide essential administrative support for field ministry operations. You will manage communications, donor databases, newsletters, event logistics, and budgeting tasks within a dynamic team environment.

The role emphasizes professional written and verbal communication, confidentiality, and strong organizational skills to support area staff and leaders in fundraising and program delivery.

Qualifications

• High school education or its equivalent. Associates degree preferred. Ongoing education encouraged.
• Previous administrative assistant experience preferred.
• Ability to type 55 to 60 words per minute with few errors.
• Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint).
• Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions.
• Good grammar skills and strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Detail oriented multi-tasking ability.
• Proven relational skills with both kids and adults.
• Initiative with developing processes/systems around events – data organization and maintenance.
• Great customer service skills.

Responsibilities

• Answer correspondence, file and prepare mailings.
• Answer phones and respond to voicemails, emails, and calls promptly.
• Gather articles, pictures, layout, production, mail, etc. for newsletters from area staff.
• Create club/event postcards, flyers, and maps.
• Send prayer emails, monthly updates, and donor mailings.
• Create and maintain area M-Site; update databases and donor records.
• Manage monthly expenses and budgets; process donations and pay bills.
• Track vacations, sick days for staff; process timesheets for hourly staff.
• Coordinate area meetings and camp-related events; handle invitations and donor communications.

Skills

Typing speed 55–60 wpm

Strong organizational skills

Written & verbal communication

Relational skills with kids & adults

Customer service skills

Confidentiality

Basic accounting

Detail-oriented multitasking

Initiative for processes/systems

Education

High school diploma or equivalent

Associates degree preferred

Tools

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Job description

Young Life Incorporated is seeking an Area Office Administrator I to provide essential administrative support for field ministry operations. You will manage communications, donor databases, newsletters, event logistics, and budgeting tasks within a dynamic team environment.

The role emphasizes professional written and verbal communication, confidentiality, and strong organizational skills to support area staff and leaders in fundraising and program delivery.