Archives Assistant

University of Montevallo; Montevallo, Northern (AL, KY); On-site; USD 11,000 - 14,000; Part time

Job summary

The University of Montevallo is seeking an Archives Assistant to perform entry-level archival processing, scanning, and research assistance within the Milner Archives and Special Collections division of the Carmichael Library. This student appointment supports faculty and researchers through digitization and finding aids.

Responsibilities include processing archives, scanning materials, and assisting with research requests; opportunities to support class visits and archival workflows.

Qualifications

• High School Diploma or GED equivalent is required.
• Technical competence to operate a scanner and learn data preservation and management.
• Ability to work both independently and collaboratively.
• Maintaining confidentiality and using good judgment with information and records.
• Knowledge of or ability to learn content management systems and metadata schemas used in archival practice.

Responsibilities

• Process archival records, inventories, and re-housing materials in archival-friendly containers and document per the Records Group system.
• Scan materials to support digitization for the web and for research requests.
• Provide research assistance by locating information for researchers such as students, faculty, staff, and the public; assist with class visits and supervising reshelving/rehousing.

Skills

Scanner operation

Data preservation

Research basics

Independent work

Team collaboration

Confidentiality

Metadata schemas

Education

High School Diploma or GED

Job description

Archives Assistant

Rate of Pay $8.00 hourly

Employment Status Part Time Temporary

Estimated Number of Hours Per Week 8 - 10

Student Appointment Type Work-Study

General Description

The Archives Assistant performs entry-level archival processing, scanning, and research assistance within the Milner Archives and Special Collections division of the Carmichael Library.
1) Perform archival processing including creating inventories, file-level finding aids, re-housing materials in archival friendly containers (file folders, boxes, photo sleeves, etc.) and insuring the container is recorded per the Records Group alphanumeric system.
2) Scan materials which contributes both to digitization for the web and also in fulfilling research requests.
3) Provide multifaceted research assistance by helping the archivist locate and gather information and to research topics at the request of researchers such as students, faculty and staff, campus offices (primarily the President's Office, University Relations, and the UM Foundation), the town of Montevallo, alumni, and the general public. This also includes assisting the archivist in preparing for class visits, providing project support, and supervising the reshelving/rehousing of materials that have been used.

Education and Experience

High School Diploma or GED equivalent

Skills, Knowledge, and Abilities

1. Technical competence- ability to operate a scanner and ability to learn data preservation and management.
2. Customer service oriented and have basic knowledge of how to do research.
3. Ability to work both independently and collaboratively.
4. Ability to maintain confidentiality and use appropriate judgment in handling information and records.
5. Knowledge of or ability to learn content management systems and various metadata schema used in archival practice.

Preferred Major

History or other liberal arts degree

Licenses, Certification or Registrations

None

Open Date

07/29/2026

Open Until Filled

Yes

EEO Statement

UM is an Equal Employment Opportunity Institution.

Supplemental Questions

• * Are you currently a student (having been admitted or enrolled in classes) at the University of Montevallo?
  
  
  
  • Yes
  
  
  • No
  
  
  
  


• * Have you been awarded Federal Work-Study by the Financial Aid Office?
  
  
  
  • Yes
  
  
  • No
  
  
  
  

Documents Needed to Apply

• Required Documents
  
  
  
  • Class Schedule
  
  
  
  


• Optional Documents
  
  
  
  • Resume
  
  
  • Cover Letter
  
  
  
  

University of Montevallo Human Resources and Risk Management

Station 6055 Will Lyman House Montevallo, AL 35115