Studio Operations Administrator

Wade Weissmann Architecture Inc.; Milwaukee (WI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Benefits package

Job summary

Wade Weissmann Architecture, an award-winning boutique firm, seeks an experienced Studio Operations Administrator to oversee daily studio functions and serve as the main point of contact for staff, clients, and vendors. In-person role at our Brown Deer studio supports growth and efficiency across the multi-office environment.

The ideal candidate has a Bachelor’s degree with 10+ years of business office management, excellent communication, and a proactive, client-focused approach to keep the

Qualifications

• Bachelor’s degree and 10+ years of business office management experience.
• Proactive work style with an interest in growing this role in the design sector.
• Able to provide premium concierge-level service in a client-focused environment.

Responsibilities

• Oversee daily studio operations and act as the primary contact for staff, clients, vendors and visitors.
• Coordinate leadership calendars, travel logistics and shifting priorities for management.
• Track business development, manage prospective client data and follow-up.
• Maintain firm licenses and renewals for the firm president.
• Assist management with proposals and AIa contract documents.
• Support IT with updates; onboard new employees with equipment and software.
• Assist Controller with monthly accounting reconciliations and billing support.
• Manage office supplies, shipping, utilities and vendor relations.

Skills

Self-starter

Time management

Communication

Confidentiality

Multi-tasking

Problem solving

Attention to detail

Client-focused service

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Wade Weissmann Architecture is an award-winning boutique firm renowned for creating timeless, legacy architecture. We are currently seeking an experienced Administrator to oversee studio operations and support our continued growth.

In this pivotal role, the Studio Operations Administrator will oversee daily operations of the studio and serve as the principal contact for staff, clients, vendors, and visitors, while working in close alignment with our management team. This in-person role, at our stunning Brown Deer studio, is an exceptional opportunity for a motivated self-starter to take the position to the next level and enhance organizational efficiency across our multi-office studio.

Core responsibilities

• Coordinate leadership calendars, travel logistics, and shifting priorities for management team
• Track business development efforts, manage prospective client data, and coordinate timely follow-up
• Maintain firm business licenses and individual professional license renewals for firm president
• Assist management team in drafting proposals and creating AIA contract documents
• Support external IT consultants; coordinate technology updates and manage IT inventory; onboard new employees with IT equipment and software programs
• Assist Controller with monthly accounting reconciliations and billing support
• Manage multi-office supply inventory, shipping logistics, utilities, and vendor relations
• Oversee service contracts, procurement, and maintenance for firm equipment
• Function as first point-of-contact for all office inquiries, both internally and externally
• Provide administrative and operational support for all staff to keep the studio running smoothly

Preferred Qualifications

• Bachelor’s degree and 10+ years’ business office management experience; some basic accounting knowledge
• Self-starter with a proactive work style and desire to grow and evolve this role; interest working in the design sector preferred
• Ability to work in person in a client-focused environment providing premium, concierge-level service to an exclusive clientele
• General knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills tailored to different audiences
• Track record of maintaining strict confidentiality regarding firm and client information
• Proficiency with Microsoft Office (Word, Excel) and adaptability to new software systems
• Ability to keep a consistent schedule (daily until 5:30 pm) & ..C

This opportunity includes competitive compensation and a comprehensive benefit package, along with a beautiful work environment!