Architecture Project Admin — Hybrid (Boston)

Beacon Hill; Boston (MA); Hybrid; USD 41,000 - 55,000; Full time

Job summary

Beacon Hill is seeking an Administrative Specialist in Boston, MA for a temporary-to-hire, full-time role. The position is hybrid with three days onsite per week, standard Monday–Friday hours, and core availability from 10:00 AM to 4:00 PM.

Compensation is $35 per hour and you will support two Project Managers on an architecture and design project. Responsibilities include meeting notes, project documentation, expense reconciliation, contract and invoice coordination, and client-facing material

Qualifications

• 3+ years of administrative, project coordination, or project support experience.
• Experience within architecture, engineering, construction, real estate development, or related industries preferred.
• Ability to understand and learn architectural and construction terminology.
• Strong note-taking skills and ability to capture technical discussions accurately.
• Excellent organizational and multitasking abilities.
• Experience handling contracts, invoices, expense reporting, and consultant coordination.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Strong written and verbal communication skills.
• High attention to detail and ability to maintain confidentiality.

Responsibilities

• Provide administrative support to two Project Managers.
• Attend meetings, take detailed notes, and distribute meeting minutes and action items.
• Maintain project documentation, records, and correspondence.
• Reconcile expenses and assist with budget tracking.
• Coordinate contracts, invoices, change orders, and consultant documentation.
• Serve as a point of contact for consultants, vendors, and project stakeholders.
• Track project deadlines, deliverables, and follow-up items.
• Organize and maintain project files, reports, and project management systems.
• Assist with presentations, project reports, and client-facing materials.
• Ensure accuracy and consistency across project documentation.

Skills

Note-taking

Communication

Organizational skills

Confidentiality

Budget tracking

Contract coordination

Tools

Microsoft Office Suite

Outlook

Word

Excel

Teams

Job description

Beacon Hill is seeking an Administrative Specialist in Boston, MA for a temporary-to-hire, full-time role. The position is hybrid with three days onsite per week, standard Monday–Friday hours, and core availability from 10:00 AM to 4:00 PM.

Compensation is $35 per hour and you will support two Project Managers on an architecture and design project. Responsibilities include meeting notes, project documentation, expense reconciliation, contract and invoice coordination, and client-facing material