Architecture Firm Reception & Admin Coordinator (PTO)

Signeekwave; Miami (FL); On-site; USD 26,863 - 41,328; Full time

Benefits offered by this job

Paid time off

Paid holiday and sick time

Employee discounts through client programs

Job summary

Signeekwave in Miami, Florida is seeking a capable and friendly Office Assistant to manage the reception area. Responsibilities include answering calls, scheduling appointments, and welcoming visitors in a professional manner.

The ideal candidate will have a high school diploma, excellent communication and organizational skills, and must be proficient in MS Office. The position offers full-time hours with benefits such as paid time off and employee discounts.

Qualifications

• High school diploma or relevant qualification.
• Good understanding of office administration and basic bookkeeping practices.
• Super written and verbal communication skills.
• Excellent organizational and multi-tasking abilities.
• Strong knowledge of MS Office programs.

Responsibilities

• Answering telephone calls, as well as screening and forwarding calls.
• Scheduling and confirming appointments, meetings, and events.
• Welcoming and assisting visitors in a friendly and professional manner.
• Handling basic inquiries and sorting mail.
• Copying, scanning, and filing documents.
• Monitoring office supplies and ordering replacements.
• Keeping the reception area tidy and observing professional etiquette.

Skills

Written communication skills

Verbal communication skills

Organizational abilities

Multi-tasking abilities

MS Office knowledge

Education

High school diploma or relevant qualification

Job description

Signeekwave in Miami, Florida is seeking a capable and friendly Office Assistant to manage the reception area. Responsibilities include answering calls, scheduling appointments, and welcoming visitors in a professional manner.

The ideal candidate will have a high school diploma, excellent communication and organizational skills, and must be proficient in MS Office. The position offers full-time hours with benefits such as paid time off and employee discounts.