Architectural Project Coordinator - On-Site, Growth

Gensler; San Diego (CA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Annual bonus

ESOP

401k

Profit sharing

Employee stock ownership plan

Professional development resources

Job summary

Gensler in San Diego is seeking a Project Coordinator to support the development of design/construction documents and to manage communication among designers, engineers, clients, and contractors to help ensure projects are delivered efficiently.

You will support the project team through all phases of design and construction, coordinating meetings, maintaining logs, and handling a range of administrative tasks in a fast-paced studio environment.

Qualifications

• 5-10+ years of experience in an administrative capacity within architecture, construction or engineering industries.
• Bachelor's Degree preferred or equivalent experience.
• Ability to effectively prioritize with strong time management skills in a fast-paced environment.
• Superior verbal and written communication skills.
• Highly organized with a strong attention to detail.
• Professional, proactive, self-starting attitude with ability to adapt to change.
• Intermediate to advanced MS Office skills (Outlook, Excel, Word, PowerPoint).

Responsibilities

• Support architectural and interiors projects from Start-Up through Close-Out with a high level of customer service to staff, clients, vendors, business partners and guests.
• Manage daily communications with internal and external parties.
• Prepare proposal letters, open project numbers, startup processes, consultant letters of agreements and work authorizations, team org charts, package preparations & shipping, QA/QC project documents, print coordination, copying/scanning, and cloud-based file sharing.
• Maintain spreadsheets (contracts, work authorizations, consultant authorizations, sketch logs, punch lists, RFIs, Submittals, etc).
• Create and maintain project directories and logs, accurate project filing, FAST forms, and meeting agendas/minutes.
• Coordinate meetings and virtual meeting setups; provide studio support and coverage as needed.

Skills

Time management

Communication skills

Organization

Proactive

Attention to detail

MS Office proficiency

Education

Bachelor's Degree preferred or equivalent experience

Tools

MS Office Suite (Outlook, Excel, Word, PowerPoint)

Job description

Gensler in San Diego is seeking a Project Coordinator to support the development of design/construction documents and to manage communication among designers, engineers, clients, and contractors to help ensure projects are delivered efficiently.

You will support the project team through all phases of design and construction, coordinating meetings, maintaining logs, and handling a range of administrative tasks in a fast-paced studio environment.