Project Coordinator

Gensler; San Diego (CA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Annual bonus

ESOP

401k

Profit sharing

Employee stock ownership plan

Professional development resources

Job summary

Gensler in San Diego is seeking a Project Coordinator to support the development of design/construction documents and to manage communication among designers, engineers, clients, and contractors to help ensure projects are delivered efficiently.

You will support the project team through all phases of design and construction, coordinating meetings, maintaining logs, and handling a range of administrative tasks in a fast-paced studio environment.

Qualifications

• 5-10+ years of experience in an administrative capacity within architecture, construction or engineering industries.
• Bachelor's Degree preferred or equivalent experience.
• Ability to effectively prioritize with strong time management skills in a fast-paced environment.
• Superior verbal and written communication skills.
• Highly organized with a strong attention to detail.
• Professional, proactive, self-starting attitude with ability to adapt to change.
• Intermediate to advanced MS Office skills (Outlook, Excel, Word, PowerPoint).

Responsibilities

• Support architectural and interiors projects from Start-Up through Close-Out with a high level of customer service to staff, clients, vendors, business partners and guests.
• Manage daily communications with internal and external parties.
• Prepare proposal letters, open project numbers, startup processes, consultant letters of agreements and work authorizations, team org charts, package preparations & shipping, QA/QC project documents, print coordination, copying/scanning, and cloud-based file sharing.
• Maintain spreadsheets (contracts, work authorizations, consultant authorizations, sketch logs, punch lists, RFIs, Submittals, etc).
• Create and maintain project directories and logs, accurate project filing, FAST forms, and meeting agendas/minutes.
• Coordinate meetings and virtual meeting setups; provide studio support and coverage as needed.

Skills

Time management

Communication skills

Organization

Proactive

Attention to detail

MS Office proficiency

Education

Bachelor's Degree preferred or equivalent experience

Tools

MS Office Suite (Outlook, Excel, Word, PowerPoint)

Job description

Description

Your Role

Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Project Coordinator, you will be responsible for supporting the development of design/construction documents, managing communication between designers, engineers, clients, and contractors to help ensure projects are delivered efficiently. Supports the project team in all phases of design and construction. You're at the heart of your studio’s projects and the soul that keeps your projects moving forward.

What You Will Do

Support architectural and interiors projects from Start-Up through Close-Out by consistently providing a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.

• Planning: Prioritizing work and ensuring deadlines are met.
• Communication: Managing daily communications with internal and external parties.
• Project Tasks: Proposal letters, opening project numbers, project start up process, consultant letters of agreements and work authorizations, team org charts, package preparations & shipping/mailing, QA/QC project administrative documents, print coordination, copying/scanning, and cloud-based file sharing.
• Monitoring: Maintenance of various spreadsheets (contracts, work authorizations, consultant work authorizations, sketch logs, punch lists, RFIs, Submittals, etc).
• Documentation: Creation and maintenance of project directories and logs, accurate project filing, FAST form documents, preparation of meeting agendas and meeting notes, programming data worksheets.
• Resource Management: Meeting coordination and virtual meeting set-ups.
• Administrative Tasks: Special duties and projects, as assigned or necessary including studio support, coverage of other coordinators and front desk reception.

Your Qualifications

• 5-10+ years of experience in an administrative capacity preferably within the architecture, construction or engineering industries.
• Bachelor's Degree preferred or equivalent experience.
• Ability to effectively prioritize with strong time management skills in a fast-paced environment.
• Superior verbal and written communication skills.
• Highly organized with a strong attention to detail.
• High level of professionalism and strong sense of urgency.
• Ability to work with minimal guidance; Proactive, motivated self-starter.
• Flexibility and ability to handle and manage change effectively and efficiently.
• Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, Powerpoint).
• Flexibility and ability to handle and manage change effectively and efficiently.
• The base salary for this position is estimated to be between $36.00 and $43,25 per hour ($75,000 to $90,000 annually), commensurate with experience and qualifications. In addition to a competitive compensation package, Gensler offers annual bonus opportunities, employee ownership through our ESOP program, comprehensive benefits, and extensive professional development resources designed to support your long-term growth and career success.
• Please note that this is a full-time, in-office role based in our San Diego office, with an expectation of onsite presence five days per week.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Awareness Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

NOTICE TO APPLICANTS

We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state and local law.

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law.

See also Know your rights: Workplace discrimination is illegal, right to work and E-verify program, as required by law.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.

Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email [e-mail].