Architecture - Project Manager

GreenbergFarrow (GF); New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

GreenbergFarrow (GF) in New York seeks a Project Manager to lead architectural projects from inception through completion. Responsibilities include ensuring project quality, managing budgets and schedules, and maintaining client relationships. The ideal candidate has a degree in Architecture, 10-20 years of experience, and strong leadership skills.

This role requires oversight of project teams, financial performance, and regulatory compliance while fostering a collaborative environment. Proficiency in tools like Autodesk Revit and AutoCAD is essential. A diverse workplace committed to equal opportunity.

Qualifications

• 10-20 years of professional experience in architecture.
• Experience managing architectural projects of varying size and complexity.
• Professional licensure as a Registered Architect preferred.

Responsibilities

• Lead and manage architectural projects from client engagement to closeout.
• Oversee project performance, ensuring quality, budget, and schedule adherence.
• Develop and manage project budgets, staffing plans, and schedules.

Skills

Architectural design knowledge

Project management skills

Financial management

Communication skills

Proficiency in Autodesk Revit

Education

Bachelor's or Master's degree in Architecture

Tools

AutoCAD

Microsoft Office Suite

BIM coordination tools

Job description

General Summary The Project Manager is responsible for comprehensive leadership, management, and execution of architectural projects from initial client engagement through project closeout. This role serves as the primary point of accountability for project performance, including design quality, technical execution, client satisfaction, financial performance, schedule adherence, and team coordination. The Project Manager oversees all phases of the architectural process, including pre‑design, schematic design, design development, construction documentation, permitting, bidding, and construction administration. This position ensures projects are delivered in alignment with client objectives, firm standards, contractual obligations, regulatory requirements, and profitability targets. The Project Manager works closely with management, clients, consultants, and internal team members to ensure seamless coordination, proactive problem‑solving, and successful project outcomes.

Supervisory Responsibilities

The Project Manager oversees the work of architectural staff assigned to projects.

Essential Duties

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the required knowledge, skill, and/or ability. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Core duties and responsibilities include the following. Other duties may be assigned.

Project Leadership and Management

• Serve as the project manager responsible for overall project delivery, execution, and performance
• Develop and maintain project work plans, schedules, milestones, and deliverables
• Monitor project scope, budget, schedule, and staffing to ensure alignment with contractual and financial objectives
• Identify potential project risks and implement mitigation strategies
• Lead internal project kickoff meetings and establish project execution plans
• Provide regular project status updates to firm leadership and stakeholders
• Manage multiple projects concurrently, ensuring consistent quality and timely delivery

Client Relationship Management

• Serve as the primary point of contact for clients throughout the project lifecycle
• Establish and maintain strong, professional relationships with clients, developers, and stakeholders
• Lead client meetings, presentations, and design reviews
• Clearly communicate project progress, schedule, scope changes, and budget implications
• Manage client expectations and proactively address concerns
• Support business development efforts, including participation in proposals, interviews, and client presentations

Design Leadership and Oversight

• Lead the development and execution of architectural design concepts aligned with project goals and client vision
• Ensure design solutions meet functional, aesthetic, budgetary, and regulatory requirements
• Provide design direction and technical guidance to project team members
• Review drawings and models to ensure design intent is accurately executed
• Collaborate with interior designers, planners, and technical specialists to ensure cohesive project design

Technical Oversight and Documentation

• Oversee the preparation and coordination of architectural drawings and construction documents
• Ensure construction documents are complete, coordinated, and compliant with applicable building codes, zoning ordinances, accessibility requirements, and regulatory standards
• Review drawings and specifications for technical accuracy, constructability, and quality control
• Ensure adherence to drafting and documentation standards
• Facilitate internal and external quality assurance and quality control reviews

Consultant Coordination

• Select, coordinate, and manage external consultants, including structural engineers, mechanical, electrical, plumbing (MEP) engineers, civil engineers, landscape architects, code consultants, and specialty consultants
• Ensure consultant work is fully integrated and coordinated with architectural design
• Review consultant deliverables for consistency, completeness, and alignment with project objectives
• Facilitate coordination meetings and resolve conflicts between disciplines

Financial Management and Project Profitability

• Develop and manage project budgets and staffing plans
• Monitor project financial performance, including labor utilization, expenses, and profitability
• Review and approve project timesheets and labor allocations
• Track project costs and identify variances from budget
• Prepare and review client invoices in coordination with accounting
• Monitor accounts receivable and assist with collections as necessary
• Manage scope changes and prepare additional services proposals when required

Construction Administration

• Oversee construction administration services, including reviewing shop drawings, submittals, and samples; responding to RFIs; preparing supplemental instructions and clarifications; conducting site visits and field observations; and monitoring construction progress for conformance with design intent
• Assist in resolving construction related issues and coordinating with contractors and consultants
• Support project closeout, including punch lists and final documentation

Regulatory and Permitting Coordination

• Coordinate with local jurisdictions and regulatory agencies to secure approvals and permits
• Ensure project compliance with building codes, zoning ordinances, life safety codes, and accessibility requirements
• Address plan review comments and revise documents as necessary

Internal Coordination and Communication

• Facilitate effective communication among project team members and firm leadership
• Coordinate project schedules, staffing, and resource allocation
• Maintain organized project files, documentation, and correspondence
• Ensure compliance with firm policies, standards, and procedures

Required Skills And Abilities

• Advanced knowledge of architectural design, detailing, and construction methods
• Strong understanding of building systems, materials, and construction processes
• Comprehensive knowledge of construction documents and specifications
• Thorough understanding of applicable building codes, zoning regulations, and accessibility requirements
• Ability to review and coordinate complex technical drawings
• Strong project planning, organizational, and time management skills
• Ability to manage multiple projects simultaneously
• Strong financial management and budgeting skills
• Ability to monitor and maintain project schedules and profitability
• Ability to anticipate project challenges and implement effective solutions
• Strong leadership and team management abilities
• Ability to mentor and guide architectural staff
• Excellent communication, presentation, and interpersonal skills
• Ability to effectively interact with clients, consultants, contractors, and internal teams
• Strong problem‑solving and decision‑making skills
• Proficiency in Autodesk Revit, AutoCAD, Bluebeam Revu, and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Project management software (such as Deltek, Vantagepoint, or similar) preferred
• Familiarity with BIM coordination tools (Navisworks or similar) and Adobe Creative Suite (Photoshop, InDesign) preferred
• Maintains a professional presence during virtual meetings and expects to appear on camera during Microsoft Teams or other video conferencing unless circumstances prevent camera use

Education And Experience

• Bachelor’s or Master’s degree in Architecture
• Professional licensure as a Registered Architect preferred (or ability to obtain licensure)
• Minimum of 10–20 years of professional experience
• Demonstrated experience managing architectural projects of varying size and complexity
• Experience managing rollout, commercial, mixed‑use, multi‑family, or institutional projects preferred

Equal Employment Opportunity (EEO)

We are an equal opportunity employer and are committed to fostering a diverse, inclusive, and respectful workplace. All employment decisions are made without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity or expression, age, national origin, ancestry, citizenship status, disability, medical condition, genetic information, marital status, familial status, partnership status, protected veteran status, uniformed service member status, or any other status protected by applicable federal, state, or local law.