Architectural Operations Coordinator

InSite Consulting Architects; Madison (WI); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Paid vacation/sick leave

Holidays

Company-matched retirement plan

Job summary

InSite Consulting Architects seeks a Business Operations Coordinator in Madison, WI, to support office management, business operations, and architectural project administration. You will assist firm leadership, project managers, and design staff by streamlining internal processes, acting as a bridge between technical work and business management.

Responsibilities include finance, HR/payroll, quality control reviews, project contracting, and general office logistics.

Qualifications

• Degree in Business Administration, Finance, or Project Management required
• Strong proficiency with Microsoft Office Suite (Excel, Word, Outlook)
• Experience with QuickBooks and multi-state business regulations preferred
• Excellent written and verbal communication skills
• Ability to collaborate with team members and manage multiple deadlines
• Attention to detail and strong organizational skills

Responsibilities

• Office management and acting as liaison for office visitors, vendors, and communications
• Manage business licenses, compliance, and facility maintenance coordination
• Handle finance tasks including invoicing, expenses, accounts reconciliation, and payroll support
• Support HR/payroll processes and onboarding for new hires
• Review project contracts, assist with proposals, specifications, and deliverables
• Provide project administration support and maintain SOPs and records

Job description

InSite Consulting Architects seeks a Business Operations Coordinator in Madison, WI, to support office management, business operations, and architectural project administration. You will assist firm leadership, project managers, and design staff by streamlining internal processes, acting as a bridge between technical work and business management.

Responsibilities include finance, HR/payroll, quality control reviews, project contracting, and general office logistics.