Operations & Compliance Coordinator (Architecture Studio)

Caplow Manzano, Inc.; Miami (FL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Profit sharing

Health insurance

PTO

Job summary

Caplow Manzano, Inc. in Coconut Grove, FL is seeking an Operations Assistant to support day-to-day logistics and admin tasks for a boutique architecture and construction studio.

You will assist the Director of Operations, oversee office operations, manage invoices and vendor contracts, ensure compliance across multiple companies, coordinate meetings and travel, and help with HR and benefits administration. This is a hands-on, in-person role.

Qualifications

• Degree in business, communications, or related field.
• 3-4 years of relevant experience.
• Ability to self-manage and work independently.
• Personally organized and detail-oriented.
• Ability to plan, prioritize, and manage multiple tasks to meet deadlines.
• Strong communication skills; sense of humor; poise under pressure.

Responsibilities

• Assist the Director of Operations with day-to-day activities.
• Oversee daily office operations: landlord relations; visitors; mail/deliveries; phone; office supplies.
• Invoice and contract management: vendor/consultant relations; track payments/deliverables; reviews/signatures.
• Support compliance for multiple small companies: renewals; proposals; policy reviews.
• Coordinate calendars/meetings; plan events; arrange travel.
• HR tasks: sick policy enforcement; assist with insurance renewals.

Skills

Self-management

Organization

Communication

Multitasking

Detail-oriented

Humor

Poise under pressure

Education

Bachelor's degree in business, communications, or related field

Job description

Caplow Manzano, Inc. in Coconut Grove, FL is seeking an Operations Assistant to support day-to-day logistics and admin tasks for a boutique architecture and construction studio.

You will assist the Director of Operations, oversee office operations, manage invoices and vendor contracts, ensure compliance across multiple companies, coordinate meetings and travel, and help with HR and benefits administration. This is a hands-on, in-person role.