Architectural Operations Lead

Vance Airscoop; Madison (WI); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Paid vacation/sick leave

Company-matched retirement plan

Flexible work environment

Job summary

InSite Consulting Architects, based in Madison, WI, seeks a Business Operations Coordinator to support office management, business operations, and architectural project administration in a collaborative environment. You will bridge technical architectural work with business management, handling finance, HR/payroll, and quality control reviews.

The firm emphasizes humane, sustainable design and offers a robust benefits package, with a base salary range around market norms for Madison.

Qualifications

• Experience supporting office management and business operations in a professional services environment.
• Knowledge of project contracts, invoicing, and banking activities.
• Background in architecture or design firms preferred.

Responsibilities

• Serve as office liaison for visitors, vendors, and communications.
• Manage licenses, compliance, and facility maintenance.
• Coordinate staff meetings, trainings, and events.
• Process payroll and attendance for staff.
• Assist in invoicing, bills, and tax documentation.
• Support contract review and project administration.
• Lead SOP development and records management.

Skills

Office Management

Finance

HR/Payroll

Quality Control

Project Coordination

Education

Business/Finance/PM degree

Tools

Microsoft Office

Excel

QuickBooks

Job description

InSite Consulting Architects, based in Madison, WI, seeks a Business Operations Coordinator to support office management, business operations, and architectural project administration in a collaborative environment. You will bridge technical architectural work with business management, handling finance, HR/payroll, and quality control reviews.

The firm emphasizes humane, sustainable design and offers a robust benefits package, with a base salary range around market norms for Madison.