AR Specialist

Kforce Inc; Chantilly (VA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

HSA & FSA

401(k)

Job summary

Kforce is seeking an AR Specialist in Chantilly, VA to manage the full lifecycle of accounts receivable for a government contracting organization, including billing, collections, cash applications and reconciliation.

The role requires government invoicing experience, strong Excel skills, and the ability to work across Costpoint, Unanet, or Navision, with effective communication to sales and operations teams.

Qualifications

• 3–4+ years of prior collections experience (max 5 years)
• Strong Excel skills and proficiency with MS Office
• Ability to communicate with sales and operations teams
• Ability to work across multiple systems and platforms

Responsibilities

• Billing & invoicing in accordance with government contract terms
• Retrieve, apply and reconcile payments (ACH, wire, lockbox)
• Monitor AR aging and follow up on overdue accounts
• Maintain and update billing rates and project setups in ERP systems
• Ensure compliance with internal controls and government regulations

Skills

Collections experience

Multitasking

Communication

Positive attitude

Tools

Costpoint

Unanet

Navision

Job description

Kforce has a client that is seeking an AR Specialist in Chantilly, VA. Summary: The AR Specialist will manage the full lifecycle of accounts receivable activities for a government contracting organization. This includes billing, collections, cash applications, and reconciliation processes. The ideal candidate will have experience with government invoicing systems, strong attention to detail, and the ability to work across multiple platforms.

Responsibilities

Key Responsibilities: Billing & Invoicing:

• Prepare and submit invoices in accordance with government contract terms
• Ensure accuracy and compliance with FAR/DFARS regulations
• Apply open credits and issue credit memos as needed
• Retrieve and apply ACH, wire, and lockbox payments
• Reconcile bank deposits and maintain accurate records of cash receipts
• Troubleshoot discrepancies and resolve payment issues

Cash Application & Reconciliation

• Retrieve and apply ACH, wire, and lockbox payments
• Reconcile bank deposits and maintain accurate records of cash receipts
• Troubleshoot discrepancies and resolve payment issues

Collections & Aging

• Monitor AR aging reports and follow up on overdue accounts
• Shorten DSO through proactive collection strategies
• Communicate with clients to resolve billing issues and ensure timely payments

System & Process Management

• Work within ERP systems such as Costpoint, Unanet, or Navision
• Assist with system implementations and upgrades
• Maintain customer accounts and update billing rates and project setups

Compliance & Documentation

• Ensure compliance with internal controls and government regulations
• Provide supporting documentation for audits and client requests
• Assist with preparation of reports for internal and external stakeholders

Requirements

• Prior collections experience, 3-4+ years minimum and no more than 5 years
• Workstation productivity software: Microsoft Outlook/Office (Excel, Word)
• Strong Excel skills
• Someone with a positive attitude and work ethic
• Good personality and can work between multiple systems
• Can multitask and does not get stressed out
• Able to communicate with the sales and operations team
• Ability to handle 500-600 invoices a month
• Ability to work with multiple systems

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

• We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees.
• Salaried personnel receive paid time off.
• Hourly employees are not eligible for paid time off unless required by law.
• Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.