Accounts Receivable / Billing Specialist

OMEGA MORGAN; Corona (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Omega Morgan seeks an Accounts Receivable / Billing Specialist to manage the AR billing cycle, including credits, lien waivers, and pay applications for projects, and to assist with cash application. You will review the unbilled AR and report progress to management and the sales team bi-monthly.

You should have a minimum Associate’s degree in business with 3–5 years in AR/credit management, preferably in construction or related fields. Proficiency in Excel and SAP Business One is preferred.

Qualifications

• Associate’s degree in business required with 3+ years of AR and credit management experience.
• 3–5 years in AR/credit management; construction experience preferred.
• Operational finance experience across entities is a plus.
• Strong understanding of receivables processes and internal controls.
• Excellent Excel skills and problem solving.
• Knowledge of SAP Business One preferred.
• Ability to analyze data and provide management commentary.
• Desire for continuous improvement of processes.

Responsibilities

• Manage day-to-day AR operations including billing, customer credits, pay applications and lien waivers for projects, and processing customer payments.
• Review unbilled AR and report to management bi-monthly.
• Ensure invoices and related documents are accurate before processing.
• Apply accurate state tax rates based on work performed.
• Submit invoices with pay applications, SOVs and lien waivers per subcontract requirements.
• Process customer credits after due process and internal approvals.
• Assist billing team with lien waivers after payment confirmation.
• Perform daily cash application and reconciliation as needed.
• Maintain and update customer account information.
• Educate sales team on billing issues and developments.
• Close out jobs as required.

Skills

AR operations

Credit management

Financial analysis

Data interpretation

Cross-entity coordination

Education

Associate’s degree in business

Tools

Excel

SAP Business One

Job description

Accounts Receivable / Billing Specialist

Omega Morgan believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the individual nor the organization to just the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.

SUMMARY

You will be responsible for managing the accounts receivable billing cycle including customer credits, lien waivers and pay applications for projects, processing payments and assists with cash application. Manages the AR unbilled report and is responsible for reviewing the data with management and the sales team.

Essential Duties and Responsibilities

• Manage the day-to-day AR operations including billing, customer credits, pay applications and lien waivers for projects, and processing customer payments.
• Responsible for reviewing unbilled AR and reporting to management and sales bi-monthly.
• Reviews all draft invoices and associated billing documents for accuracy and completeness before processing customer invoices per company policies and procedures.
• Understands and applies accurate tax rates based on state taxes and type of work performed.
• Submits customer invoices along with any other necessary paperwork, such as pay applications, SOV’s and lien waivers per subcontract requirements.
• Manages the unbilled AR report. This includes a bi-monthly review of the data as well as receiving updates from the sales team on the progress of each unbilled project.
• Responsible for processing customer credits after due process and internal approval by divisional manager.
• Assists billing team in providing lien waivers after confirmation of payment is received.
• Performs daily cash application and reconciliation as needed.
• Assists billing team in processing credit card payments through automated vendor and provides receipts to customers.
• Maintains and manages customer account information.
• Guides and educates sales team and staff on emerging issues as it relates to billing.
• Reviews and closes out jobs as necessary.
• Other duties as defined by manager.

Required Education and/or Experiences

• Minimum of Associate’s degree in business with 3 or more years’ work experience.
• 3 – 5 years of AR and credit management experience. Experience in construction or similar industry is preferred.
• Operational finance experience a plus, working across multiple entities and/or functional areas.
• Strong understanding of both financial and operational processes and internal controls around the receivables function.
• Good analytical skills; ability to understand and interpret financial results.
• Ability to convert detailed receivables data into summaries for management and provide commentary.
• Strong computer skills including MS Office, especially Excel skills required.
• Knowledge of SAP Business One preferred.
• Ability to define problems, collect data, establish facts, and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Strong desire for continuous improvement of processes, controls and your own skill set.