AR/AP Specialist – Onsite, Growth & Cash Flow

Aston Carter; Franksville (WI); On-site; USD 37,000 - 45,000; Full time

Benefits offered by this job

Medical benefits

401(k)

Paid time off

Job summary

Aston Carter is hiring an AR/AP Clerk for a fully onsite role in Franksville, WI. The position covers both accounts receivable and payable, including contract-based billing, cash flow forecasting, and vendor payments.

It emphasizes accurate data, timely collections, and strong cross-functional collaboration with sales and operations. Ideal candidates have 3+ years in accounting, experience with high-volume invoicing, and proficiency in ERP/EDI systems.

Qualifications

• 3+ years of experience in accounts payable, accounts receivable, or general accounting, preferably in a manufacturing or distribution environment.
• Experience with high-volume transactions, including processing 1,000+ invoices per month.
• Hands-on experience with accounts receivable processes such as invoicing, discounts, credits, payment application, and reconciliation.
• Hands-on experience with accounts payable processes including invoice processing, purchase order matching, and vendor payments.
• Proficiency in bank reconciliation and general ledger-related activities.
• Strong analytical and decision-making skills with the ability to identify discrepancies and improve process inefficiencies.
• High attention to detail, especially in an environment with multiple functional organizations and contract-based billing.
• Demonstrated strong organizational, interpersonal, and communication skills.
• Effective cross-functional communication skills when working with operations, sales, and purchasing teams.
• Strong proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Ability to work with EDI and automated invoicing workflows in support of AP processes.
• Comfort working with finance and accounting concepts related to cash flow, payment terms, and credit limits.

Responsibilities

• Generate customer invoices, discounts, and credits, including contract-based billing tied to production and shipments, and send customer account statements.
• Apply customer payments accurately and reconcile customer account statements on a regular basis.
• Monitor customer aging reports, lead collection efforts, and report aged customer accounts on a weekly basis.
• Maintain and monitor customer master data, including payment terms, early pay discounts, and cash flow timing.
• Collaborate with sales and operations teams to resolve billing discrepancies related to pricing, freight, delivery, and other customer payment issues.
• Communicate credit policies and procedures clearly and ensure they are followed to support efficient credit and claims processing.
• Manage credit risk by evaluating customer creditworthiness and setting appropriate customer credit limits.
• Oversee the EDI system for processing accounts payable invoices, including the three-way matching process (purchase order, receipt, invoice) to ensure accuracy.
• Resolve discrepancies with purchasing, receiving, and vendors to ensure timely and accurate processing of invoices.
• Coordinate with purchasing and other departments to ensure timely payments to critical suppliers and avoid production disruptions.
• Maintain vendor master data and ensure compliance with established procurement policies.
• Monitor and optimize payment terms, early payment discounts, and cash flow timing for vendor payments.
• Prepare AR/AP aging reports, cash receipt and purchases forecasts, and supplier payment schedules.
• Track key performance indicators such as days sales outstanding (DSO), days payables outstanding (DPO), invoice cycle time, and supplier on-time payments.
• Assist with internal and external audits as needed, providing accurate documentation and support.
• Support continuous improvement by identifying discrepancies and process inefficiencies and recommending enhancements.

Skills

Accounts payable

Accounts receivable

Invoicing

EDI

Bank reconciliation

MS Excel

General ledger

Attention to detail

Communication skills

Vendor payments

Tools

SAP

Oracle

NetSuite

Microsoft Dynamics

EDI systems

Job description

Aston Carter is hiring an AR/AP Clerk for a fully onsite role in Franksville, WI. The position covers both accounts receivable and payable, including contract-based billing, cash flow forecasting, and vendor payments.

It emphasizes accurate data, timely collections, and strong cross-functional collaboration with sales and operations. Ideal candidates have 3+ years in accounting, experience with high-volume invoicing, and proficiency in ERP/EDI systems.