AR & AP Specialist: Detail-Oriented Finance Expert

First Class Air Company; Louisville (KY); On-site; USD 45,000 - 60,000; Full time

Job summary

First Class Air Company in Louisville, KY seeks an Accounts Receivable & Payable Specialist to manage daily AP/AR processes, invoicing, cash application, and collections. You will work with vendors and customers to resolve discrepancies and support month-end close.

The ideal candidate has 1–3 years of accounting experience, proficiency in Excel and ERP software, and strong attention to detail. This is a full-time on-site role with opportunities to improve processes.

Qualifications

• 1–3 years of experience in accounts payable, accounts receivable or general accounting.
• Experience with ERP or accounting software.
• Competent with Excel and Microsoft Office.
• Strong attention to detail and accuracy.
• Clear verbal and written communication; professional customer-service manner.

Responsibilities

• Review and enter vendor invoices into the ERP or Accounting system, including the deferred receiving process.
• Match receivers to purchase and repair orders (PO/RO) and vendor invoices; resolve discrepancies.
• Review the open receiver file for missing vendor invoices and track missing or unreceived parts.
• Confirm vendor credits are received and applied for returned goods and price adjustments.
• Review freight bills for inappropriate charges.
• Prepare the weekly AP check run report for management approval.
• Process approved payments by check, ACH, wire and charge card.
• Reconcile vendor statements and expense reports; resolve payment complaints and discrepancies.
• Maintain vendor files: W-9s, banking information, resale certificates and exemption forms.
• Prepare new vendor credit applications and request credit limit increases when needed
• Enter customer invoices and review the automated invoicing system for discrepancies; correct as needed.
• Review bank accounts daily for incoming payments, obtain remittance details and apply payments (check, ACH, wire, credit card).
• Process customer charge card payments.
• Prepare and email customer statements; confirm customers have all outstanding invoices and agree with their balance.
• Monitor the AR aging report and follow up on overdue accounts by email and phone.
• Propose payment plans for past-due customers for management approval.
• Process new customer credit applications and check credit references; pass findings to the Controller for a credit limit recommendation.
• Maintain accurate customer account records and build working relationships with customers
• Provide AP and AR schedules and supporting detail to the team for month-end close.
• Pull sample documentation for internal and external audits.
• Maintain organized digital and physical filing systems.
• Work with internal departments to resolve billing and payment issues.
• Help test and adopt new tools and procedures.
• Perform other duties as assigned.

Skills

Accounts payable

Accounts receivable

Vendor relations

Customer service

Month-end close

Education

High school diploma

Associate degree in accounting

Tools

ERP/Accounting software

QuickBooks

Sage 300

Microsoft Excel

Job description

First Class Air Company in Louisville, KY seeks an Accounts Receivable & Payable Specialist to manage daily AP/AR processes, invoicing, cash application, and collections. You will work with vendors and customers to resolve discrepancies and support month-end close.

The ideal candidate has 1–3 years of accounting experience, proficiency in Excel and ERP software, and strong attention to detail. This is a full-time on-site role with opportunities to improve processes.