AR & AP Specialist — Detail‑Oriented & Accountable

Super Source Inc; Dallas (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

SuperSource Inc. is seeking an Accounts Payable & Accounts Receivable Specialist to manage day-to-day AP/AR for our Dallas–Fort Worth operation. You will enter vendor bills, apply customer payments, and follow up on past-due accounts while keeping records current.

The role involves working with Zoho Books and Zoho CRM; experience in Zoho or QuickBooks or similar systems is a plus as we value accuracy and initiative.

Qualifications

• Previous experience with accounts payable, accounts receivable, bookkeeping, or a similar accounting role
• Strong attention to detail and accuracy
• Comfortable working independently and taking ownership of assigned responsibilities
• Strong organizational and follow-up skills
• Professional written and verbal communication skills
• Comfortable learning and using accounting and business software
• Working knowledge of Excel or spreadsheets
• Ability to handle confidential financial information appropriately

Responsibilities

• Monitor customer accounts and outstanding receivables
• Apply customer payments accurately to invoices
• Research unidentified or incorrectly applied payments
• Contact customers regarding past-due balances
• Send invoices, statements, payment reminders, and account documentation
• Obtain and review customer remittance information
• Resolve billing and payment discrepancies
• Maintain accurate customer billing and collections notes
• Work with sales and operations to resolve customer account issues
• Help maintain customer credit and payment information
• Monitor aging reports and upscale collection issues when appropriate
• Receive, review, and enter vendor bills
• Verify invoices against supporting documentation
• Code expenses to the appropriate accounts
• Prepare vendor payments for approval
• Maintain accurate vendor records
• Research vendor statements and outstanding balances
• Resolve invoice, payment, and credit discrepancies
• Track vendor credits and refunds
• Maintain W‑9s and other vendor documentation
• Respond to vendor payment inquiries
• Assist with AP reconciliation and month‑end activities
• Reconcile customer and vendor accounts
• Assist with bank and credit card transaction matching
• Maintain organized electronic accounting records
• Identify discrepancies and follow through until they are resolved
• Assist management and our accountant with reports and documentation
• Help improve AP and AR procedures as the company grows

Skills

Attention to detail

Organizational skills

Communication skills

Independent work

Follow-up

Excel proficiency

Education

None

Tools

Zoho Books

Zoho CRM

QuickBooks

Excel

Job description

SuperSource Inc. is seeking an Accounts Payable & Accounts Receivable Specialist to manage day-to-day AP/AR for our Dallas–Fort Worth operation. You will enter vendor bills, apply customer payments, and follow up on past-due accounts while keeping records current.

The role involves working with Zoho Books and Zoho CRM; experience in Zoho or QuickBooks or similar systems is a plus as we value accuracy and initiative.