Accounts Receivable Specialist

Boston Retail Solutions; Vero Beach (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Matching 401k plan

Paid Time Off and Paid Holidays

Employee Stock Ownership Plan (ESOP)

Job summary

Boston Retail Solutions is seeking a proactive AR Specialist to join our accounting team in our on-site Corporate Headquarters in Vero Beach, FL. You will manage invoicing, account reconciliations, and collections while collaborating with Account Managers, Project Managers, and customers to secure POs and ensure timely payments.

This high-volume role requires technical proficiency and engagement, offering opportunities to grow within the company as you handle portal uploads (Ariba, Coupa,

Qualifications

• Three (3) years of invoicing or AR experience required.
• Associate or Bachelor’s degree with accounting coursework preferred.

Responsibilities

• End-to-end processing of customer invoicing and coordination with Account/Project Managers.
• Resolve invoicing discrepancies and manage complex customer account reconciliations.
• Proactively manage collections to minimize delinquency and ensure timely payments.
• Manage AR portals (Ariba, Coupa, Procore) and perform data corrections as needed.
• Maintain professional relationships with customers and internal teams to facilitate smooth financial operations.

Skills

AR best practices

Communication

Data entry

Critical thinking

Education

Associate degree with accounting coursework

Bachelor's degree with accounting coursework

Tools

NetSuite ERP

Microsoft Office

Excel

Google Suite

Job description

BRS is seeking a proactive and detail-oriented AR Specialist to join our accounting team. You will be a key player in ensuring the financial health of our organization by managing the timely and accurate processing of customer invoices and account reconciliations.

This is a high-volume role designed for a professional who is not only technically proficient but also highly engaged and eager to grow their career within our company.

This is an on-site, in-office position at our Corporate Headquarters in Vero Beach, FL.

Responsibilities

• Invoicing & Documentation: End-to-end processing of customer invoicing and collaboration with Account Managers, Project Managers, and customers to secure necessary Purchase Orders (POs).
• Account Reconciliation & Collections: Resolve invoicing discrepancies and manage complex customer account reconciliations. Proactively manage customer collections by following up on past-due accounts to ensure timely payment and minimize delinquency.
• Payment & Waiver Management: Handle customer payment applications and processing of customer waivers with precision.
• Portal Management: Manage Ariba, Coupa, Procore, and other customer portal uploads, including routine reconciliations and necessary data corrections.
• Relationship Management: Maintain professional, high-quality relationships with all customers and internal business partners to facilitate smooth financial operations.

Qualifications And Education Requirements

• Experience: A minimum of three (3) years of dedicated invoicing or Accounts Receivable (AR) experience required.
• Education: An associate or Bachelor's degree with accounting coursework is strongly preferred.

Preferred Skills

We are looking for a results-driven team-player who possesses:

• Technical Proficiency: Strong experience with NetSuite or similar ERP systems.
• Software Savvy: Highly proficient in Microsoft Office Suite (Excel is a must) and Google Suite.
• Accounting Knowledge: A solid understanding of standard accounting procedures and AR best practices.
• Communication: Excellent written and oral communications skills, with the ability to foster strong relationships.
• Precision: Exceptional data-entry skills and a sharp eye for detail.
• Critical Thinking: The ability to troubleshoot discrepancies and think critically to solve billing hurdles.

THIS JOB DESCRIPTION IS NOT INTENDED TO BE ALL-INCLUSIVE. EMPLOYEES MAY PERFORM OTHER RELATED DUTIES AS NEGOTIATED TO MEET THE ONGOING NEEDS OF THE ORGANIZATION.

Employees Are Eligible For

• Numerous insurance options, including Health, Dental and Vision Coverage
• Matching 401k plan
• Paid Time Off and Paid Holidays
• Employee Stock Ownership Plan (ESOP)