AR/AP Specialist

ZettaJoule; Houston (TX); Hybrid; USD 55,000 - 75,000; Full time

Job summary

ZettaJoule in Houston, TX is seeking an AR/AP Specialist to manage full order-to-cash and procure-to-pay cycles. You will oversee intercompany transactions and ensure accurate reconciliations across global entities in a hybrid work environment.

The role requires at least five years' experience in AP/AR or accounting, strong analytical ability, and proficiency with QuickBooks and NetSuite. You will collaborate with Sales, Procurement, and Legal to resolve billing issues and maintain SOX-compliant

Qualifications

• Minimum five years' experience in AP/AR or general accounting.
• Ability to reconcile complex data sets and identify discrepancies.
• Strong written and verbal communication with cross-functional teams.

Responsibilities

• Intercompany reconciliation and timely IC billings, netting, and settlements.
• Manage Accounts Payable to optimize cash flow and vendor relations.
• Oversee contract terms matching and invoice processing accuracy.
• Validate high-volume invoices and resolve discrepancies.
• Monitor AR aging, drive collections, and apply payments.
• Ensure SOX controls and tax compliance for AP/AR processes.
• Manage vendor/client billing inquiries and relationships.
• Collaborate across functions and with global entities.

Skills

Intercompany management

Accounts payable

Accounts receivable

Analytical skills

Communication

SOX compliance

QuickBooks

NetSuite

Tools

QuickBooks

NetSuite

Job description

ZettaJoule looking for an Accounts Receivable / Accounts Payable Specialist to manage the full order-to-cash and procure-to-pay cycles. You will play a critical role in managing Intercompany (IC) transactions, ensuring all payables and receivables are reconciled accurately across our global entities.

Description

Position: AR/AP Specialist

Location: Houston, TX – Hybrid

Employment Type: Full-Time

Reports To: Vice President, Corporate & Finance Operations

About Us

We are a next-generation nuclear technology startup pioneering the commercialization of High-Temperature Gas-cooled Reactors (HTGRs) — a proven, safe, and transformative technology for delivering ultra-high-temperature heat and enabling a carbon-neutral future. Our mission is to deploy the world’s first global fleet of Advanced Modular Reactors, redefining how clean energy powers industries, communities, and economies.

As a fast-growing company in its early stage, every team member — whether in engineering, program management, partnerships, operations, or business development — plays a direct role in shaping our technology, culture, and impact. You’ll join a collaborative, mission-driven team of internationally recognized experts and innovators working together to bring advanced nuclear energy to the world.

The Role

We are looking for a AR/AP Specialist to manage the full order-to-cash and procure-to-pay cycles. You will play a critical role in managing Intercompany (IC) transactions, ensuring all payables and receivables are reconciled accurately across our global entities.

Key Responsibilities

• Intercompany Management: Lead the reconciliation of IC balances; ensure all intercompany billings, netting, and settlements are performed accurately and on time.
• Accounts Payable (AP): Manage payment deadlines to optimize cash flow and maintain strong vendor relations.
• Oversee Agreement Management: Track contracts/agreements to ensure invoice terms match agreed-upon conditions.
• Validate and process high-volume invoices with precision.
• Analyze and resolve discrepancies between contractual agreements, invoices, and intercompany balances and recommend corrective action.
• Accounts Receivable (AR): Monitor aging reports, manage collection efforts, and accurately apply incoming payments to the correct accounts.
• Audit & Compliance: Ensure all AP/AR processes comply with internal controls (SOX) and tax requirements (e.g., Sales Tax/Withholding Tax).
• Vendor/Client Relations: Act as the main point of contact for billing disputes and inquiries, fostering positive financial relationships.
• Global Collaboration: Demonstrate flexibility with schedule to attend meetings with our Japan subsidiary.

What You Bring

• A minimum of five (5) years’ experience in AP/AR or general accounting, within a group or subsidiary structure.
• Strong analytical skills with a proven ability to reconcile complex data sets and identify discrepancies between agreements and invoices.
• Excellent written and verbal communication skills, with the ability to collaborate effectively with cross-functional departments (Sales, Procurement, Legal) to resolve billing issues.
• Strong familiarity with accounting systems, particularly QuickBooks and NetSuite.

Even Better

Any level of Japanese language skill considered a plus.