AR/AP Data Entry & Office Support Specialist

Certified Industrial Partners; Kansas City (MO); On-site; USD 36,000 - 54,000; Full time

Job summary

Certified Industrial Partners in the Kansas City area is seeking an Accounting Assistant to handle day-to-day transactional work across AR and AP, focusing on high-volume data entry, coding, and routine vendor communications.

You will also provide backup front-office support and assist with phones, mail, and general administrative tasks to ensure smooth daily operations. Training will expand responsibilities as you gain proficiency.

Qualifications

• Prior experience in accounting, bookkeeping, or administrative support.
• Familiarity with accounting or expense platforms such as ERP systems or Divvy.
• Experience handling basic customer or vendor email requests.
• Experience in receptionist, office assistant, or administrative support roles.

Responsibilities

• Monitor and assign incoming requests from the AR/AP ticketing system inbox.
• Code and map credit card transactions accurately.
• Code and clear bank transactions in the accounting system.
• Enter vendor bills and payables with correct account, job, and entity coding.
• Maintain accurate documentation and support for all entered transactions.
• Provide transactional support to both Accounts Receivable and Accounts Payable teams.
• Assist with basic cleanup or correction of transactions as directed.
• Support additional routine accounting tasks as experience and proficiency develop.
• Ensure work follows established accounting procedures and internal controls.
• Respond to basic customer and vendor inquiries including remittance requests, invoice copy requests, and statement requests.
• Route non-routine or complex issues to the appropriate AR/AP team member.
• Communicate professionally and clearly via email.
• Provide backup support for front office and administrative functions as needed.
• Answer incoming phone calls and route to the appropriate department when primary coverage is unavailable.
• Monitor the front entrance and assist visitors when front office staff are not available.
• Assist with receiving and distributing mail, deliveries, and packages on an as-needed basis.
• Support general administrative or clerical tasks when requested to help maintain office operations.
• Perform other miscellaneous duties as assigned to support the team during busy periods or staff absences.

Skills

Accounting experience

ERP familiarity

Email communication

Tools

Divvy

ERP systems

Job description

Certified Industrial Partners in the Kansas City area is seeking an Accounting Assistant to handle day-to-day transactional work across AR and AP, focusing on high-volume data entry, coding, and routine vendor communications.

You will also provide backup front-office support and assist with phones, mail, and general administrative tasks to ensure smooth daily operations. Training will expand responsibilities as you gain proficiency.