Accounts Payable Specialist + CIP Coordinator (In-Office)

AAR Corp; Grand Prairie (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

AAR Corp seeks an Accounting Specialist to provide high-volume AP support and related administrative tasks in-office in Grand Prairie, TX. You will process invoices, perform three-way matching, assist with vendor setup and P-Card administration, and contribute to month-end close activities.

Strong Excel skills, attention to detail, and ability to handle a high volume of transactions are essential. This role reports to the Accounting Manager and requires an associate or bachelor’s degree plus 1–3

Qualifications

• 1–3 years of experience in Accounts Payable, bookkeeping, accounting support, P-Card administration, or administrative support preferred.
• Working knowledge of invoice processing, vendor documentation, and general accounting records.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong organizational, follow-up, and time-management skills, with exceptional attention to detail and accuracy.
• Ability to manage a high volume of transactions while maintaining accuracy and meeting deadlines.
• Ability to protect confidential and sensitive financial information.

Responsibilities

• Provide primary day-to-day support for Accounts Payable, including invoice processing, three-way matching, payment support, discrepancies follow-up, and coordination with internal departments and vendors.
• Collect, review, and organize required paperwork for invoices, vendor setups, and payment processing; follow up promptly on incomplete or missing documentation.
• Prepare and maintain vendor setup requests and supporting documentation, and coordinate with the appropriate vendor master team to resolve setup issues.
• Administer corporate P-Card activity, including reviewing transactions, reconciling statements, monitoring policy compliance, and following up on missing receipts, coding, approvals, and other exceptions.
• Assist with routine reconciliations related to assigned administrative and Accounts Payable processes, including P-Card and vendor-related activity.
• Support Construction in Progress (CIP) project administration by following up with project owners, collecting project documentation, maintaining project status information, and coordinating the assignment and communication of project numbers.
• Serve as the primary point of contact for coordinating and completing customer and vendor credit applications.
• Participate in selected month-end and year-end close activities as assigned, including posting routine journal entries and saving complete supporting documentation to the shared drive.
• Maintain organized accounting records in accordance with company policies and document-retention requirements.
• Coordinate with internal departments to gather information, resolve routine processing issues, and support daily accounting operations.
• Assist with administrative projects, process improvements, and other duties as assigned.

Skills

Accounts Payable

High-volume processing

Attention to detail

Time management

Education

Associate degree in accounting/finance/business admin

Bachelor's degree in accounting/finance/business admin

Tools

Microsoft Excel

MS Office

Job description

AAR Corp seeks an Accounting Specialist to provide high-volume AP support and related administrative tasks in-office in Grand Prairie, TX. You will process invoices, perform three-way matching, assist with vendor setup and P-Card administration, and contribute to month-end close activities.

Strong Excel skills, attention to detail, and ability to handle a high volume of transactions are essential. This role reports to the Accounting Manager and requires an associate or bachelor’s degree plus 1–3