AR and Collections Manager

Specialty Construction Contractor - Northern California; California; On-site; USD 90,000 - 120,000; Full time

Job summary

Specialty Construction Contractor - Northern California is seeking an Accounts Receivable & Collections Manager to own customer/project AR, lead collections strategy, and keep cash flowing across California and Nevada. Sage 100 fluency and construction industry experience are required.

You will manage AR aging, lead the collections cycle, reconcile accounts with project teams, and report AR status to accounting leadership.

Qualifications

• Sage 100 experience is mandatory and non-negotiable.
• Construction industry AR experience and familiarity with job billing and progress payments.
• Proven collections experience with professional communication on past-due balances.
• Strong reconciliation skills and ability to handle high volumes across multiple entities.
• Clear written and verbal communication.

Responsibilities

• Own AR aging reports across all entities and lead proactive follow-up on outstanding invoices.
• Lead the full collections cycle: phone and email outreach, negotiations, disputes, and escalation as needed.
• Process and post customer payments accurately using Sage 100.
• Reconcile customer accounts and resolve billing discrepancies with the project accounting team.
• Prepare and present AR aging and collections-status reports to accounting leadership.
• Coordinate with project managers and estimators to resolve disputes tied to billing terms.
• Maintain audit-ready collections files for each active account.
• Flag at-risk accounts and escalate collection issues before cash flow impact.

Skills

AR management

Collections

Cash application

Billing reconciliation

Attention to detail

Communication skills

Tools

Sage 100

Job description

Job Description

We're hiring urgently for an Accounts Receivable & Collections Manager to own customer/project AR, lead collections strategy on past-due accounts, and keep cash flow moving across a commercial construction portfolio in California and Nevada. You'll be the primary point of accountability for outstanding invoices - persistence, clear communication, and Sage 100 fluency are what make this role successful.

Please note before applying: Sage 100 experience and construction industry experience are both required for this role - there's no exception on either. We know that's a specific combination, and we'd rather be upfront about it now than after an interview. If you don't have hands-on Sage 100 experience and a construction industry background, we'd genuinely encourage you to save your time and hold off on applying - but please do keep us in mind for future openings that may fit better.

What You'll Do:

• Own AR aging reports across all entities and lead proactive follow-up on outstanding invoices and past-due accounts
• Lead the full collections cycle: phone/email outreach, payment negotiation, dispute resolution, and escalation when needed
• Process and post customer payments accurately and in a timely manner using Sage 100
• Reconcile customer accounts and resolve billing discrepancies in coordination with the project accounting team
• Prepare and present regular AR aging and collections-status reports to accounting leadership
• Coordinate with project managers, superintendents, and estimators to resolve disputes tied to job progress or billing terms
• Maintain organized, audit-ready collections files and documentation for each active account
• Flag at-risk accounts and escalated collection issues before they impact cash flow

What You Bring (Required):

• Sage 100 - mandatory, hands-on proficiency, no exceptions
• Construction industry experience - mandatory; you understand job billing, progress payments, and the pace of construction AR
• Proven collections experience - comfortable making outreach calls and holding firm, professional conversations about past-due balances
• Strong reconciliation and attention-to-detail skills
• Comfort managing a high volume of accounts across multiple active jobs and entities at once
• California and/or Nevada construction billing experience preferred
• Clear written and verbal communication skills

Nice to Have:

• Prior experience in tile/stone, stucco, fabrication, or specialty trade contracting
• Experience supporting multiple entities/companies out of one centralized billing function
• Familiarity with lien-related billing holds and how they intersect with collections timing

Company Description

We are a well-established specialty construction contractor serving commercial and multi-family projects throughout the Bay Area. As part of a larger multi-entity construction and design organization, we offer the stability of an established company along with the variety and growth opportunities that come from supporting multiple business lines. Our team values precision, accountability, and long-term craftsmanship in everything we bid and build.
Rather than a single-trade contractor, we're a portfolio of specialty construction and design businesses that share back-office infrastructure, giving our corporate team members exposure to a wide range of projects, entities, and business functions rather than a single narrow book of business.

Company Description

We are a well-established specialty construction contractor serving commercial and multi-family projects throughout the Bay Area. As part of a larger multi-entity construction and design organization, we offer the stability of an established company along with the variety and growth opportunities that come from supporting multiple business lines. Our team values precision, accountability, and long-term craftsmanship in everything we bid and build.Rather than a single-trade contractor, we're a portfolio of specialty construction and design businesses that share back-office infrastructure, giving our corporate team members exposure to a wide range of projects, entities, and business functions rather than a single narrow book of business.